Administration | Columbus, OH | Full Time
OFFICE OF ATTORNEY GENERAL
STATE OF OHIO
A successful and established Workforce Solutions Company is accepting applications for a full time Legal Secretary to provide services at the Office of Attorney General for the State of Ohio. Under general supervision and with considerable knowledge of clerical functions, office procedures & legal terminology and documents the Legal Secretary will provide general secretarial assistance by performing routine administrative tasks & providing clerical assistance to attorneys & other staff in a legal office environment. The position offers a structured M-F 8:00 to 5:00 work schedule making for a great work life balance.
• Operates memory typewriter &/or word processing equipment (i.e., WANG 4230 or equivalent) to produce accurate finished product from rough written copy, dictation (i.e., by machine or shorthand), or oral/tape machine instructions involving briefs, depositions, legal memoranda, correspondence, reports or other confidential material, requiring knowledge of legal terminology, composes or independently answers correspondence, corrects & may sign correspondence & proofs all correspondence/materials produced prior to submission to attorney; learns & is then responsible for all case docketing functions and ascertains appropriate court filing requirements for all legal documents.
• Screens calls & visitors for attorneys & other personnel; greets visitors; conducts tours; provides information; manages attorney’s appointments & travel schedules; makes travel & lodging arrangements; prepares travel expense reports; sets up meetings, prepares agendas & notifies participants; arranges conferences & speaking engagements.
• Assigns, trains, coordinates & schedules work of support staff when assigned subordinate personnel in absence of regular supervisor or if there is no administrative secretary on staff.
MINIMUM QUALIFICATIONS FOR EMPLOYMENT:
Ability to calculate fractions, decimals/percentages and to read and write common vocabulary
Type 60 wpm plus; 600 hours of training in typing & dictation OR
6 months of experience performing like duties in private industry or other government offices OR
Completion of coursework to qualify for diploma in secretarial technology OR Associate Degree in Secretarial