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LEGAL SECRETARY

Administration | Columbus, OH | Full Time

Job Description

LEGAL SECRETARY

OFFICE OF ATTORNEY GENERAL

STATE OF OHIO

A successful and established Workforce Solutions Company is accepting applications for a full time Legal Secretary to provide services at the Office of Attorney General for the State of Ohio.   Under general supervision and with considerable knowledge of clerical functions, office procedures & legal terminology and documents the Legal Secretary will provide general secretarial assistance by performing routine administrative tasks & providing clerical assistance to attorneys & other staff in a legal office environment. The position offers a structured M-F 8:00 to 5:00 work schedule making for a great work life balance.

JOB FUNCTIONS

 • Operates memory typewriter &/or word processing equipment (i.e., WANG 4230 or equivalent) to produce accurate finished product from rough written copy, dictation (i.e., by machine or shorthand), or oral/tape machine instructions involving briefs, depositions, legal memoranda, correspondence, reports or other confidential material, requiring knowledge of legal terminology, composes or independently answers correspondence, corrects & may sign correspondence & proofs all correspondence/materials produced prior to submission to attorney; learns & is then responsible for all case docketing functions and ascertains appropriate court filing requirements for all legal documents.

• Screens calls & visitors for attorneys & other personnel; greets visitors; conducts tours; provides information; manages attorney’s appointments & travel schedules; makes travel & lodging arrangements; prepares travel expense reports; sets up meetings, prepares agendas & notifies participants; arranges conferences & speaking engagements.

• Assigns, trains, coordinates & schedules work of support staff when assigned subordinate personnel in absence of regular supervisor or if there is no administrative secretary on staff.

MINIMUM QUALIFICATIONS FOR EMPLOYMENT:

Ability to calculate fractions, decimals/percentages and to read and write common vocabulary  

Type 60 wpm plus; 600 hours of training in typing & dictation OR

6 months of experience performing like duties in private industry or other government offices OR

Completion of coursework to qualify for diploma in secretarial technology OR Associate Degree in Secretarial