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Administrative Assistants - (12931)

Administrative | Rochester, NY | Contract | From $36.00 to $41.00 per hour

Job Description

InGenesis is currently seeking an Administrative Assistant to work with our client in Rochester, NY. In this role, you will be working in the NYS Office of Aging and Long-term Care regional office.

Apply today and we’ll reach out to answer any questions you may have!

Job Duties

· Answer and distribute phone calls to appropriate areas

· Input and retrieve information within multiple computer programs including ASPEN Central Office (ACO) and ASPEN Complaint Tracking System (ACTS)

· Format and prepare a variety of correspondence, reports, proposals and other written material.

· Open, log and distribute mail daily

· Respond to program general questions and redirects callers as necessary

· Schedule meetings and conference calls

· Perform basic office support duties such as: photocopying; scanning; faxing; assembling informational packets; filing; distributing information; and assist with conferences and other events as requested

· Perform minor document editing and proofreading

· Set up and maintains project-related hard copy and electronic files including database input and updates

· Liaison between IT and Nursing Home Complaint Program related to reporting issues

· Assists with Nursing Home Surveillance Regional Offices

Minimum Qualifications

· Excellent working knowledge of Microsoft Office, specifically Word and Excel

· Ability to work on a team and handle multiple, shifting priorities

· Good organizational skills

· Ability to correspond with the public, healthcare professionals as well as other agencies

· Familiarity working in electronic databases including previous experience working with the Automated Survey Processing System (ASPEN).

· Excellent organization skills and attention to detail. Previous work experience in healthcare and/or business office and the ability to quickly adapt to the Long-Term Care computer programs is preferred

*Pay rate range commensurate on experience.

About InGenesis

InGenesis is one of the largest staffing firms in the industry and is among the largest diversity-owned healthcare staffing firms in North America. InGenesis is dedicated to placing people in positions that preserve life, improve lives, and inspire others. This does not happen without passionate people: skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. InGenesis counts almost half of the Fortune 500 in our nearly 300 clients, including clients in the healthcare, life sciences, higher education and pharma industries.

EEOC Statement

InGenesis is proud to be an affirmative action employer and is committed to providing equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation, please let us know by visiting our website at