Administrative Assistant - (13258)

InGenesis is currently sourcing for Administrative Assistant candidates to work with our potential client. In this role, you will provide comprehensive administrative support to the Health Services Administrator (HSA) and Assistant Health Services Administrator (AHSA) in alignment with the ICE and IHSC mission.

This position is dependent on contract award.

If you meet the qualifications outlined below, apply today and we’ll reach out to answer any questions you may have!

Major Duties and Responsibilities:

• Draft and type various documents like memos, meeting minutes, and reports.
• Maintain office files, databases, and spreadsheets.
• Keep all records and information confidential.
• Arrange and schedule meetings, and prepare reports if needed.
• Screen visitors and phone calls, directing them to the right staff.
• Manage the HSA/AHSA calendar and appointments.
• Handle incoming and outgoing correspondence.
• Process information requests according to privacy regulations.
• Keep records and use electronic health records efficiently.
• Assist with Medical Records Technician duties when possible.
• Complete required training.
• Participate in improving office protocols.
• Maintain patient and record confidentiality.
• Follow IHSC safety and quality programs.
• Attend staff meetings and follow IHSC policies and standards.
• Perform other duties as assigned.

Required Education and Experience:

• Associates Degree preferred; High School Diploma minimally acceptable.
• Minimum of one year of direct experience with high proficiency in Microsoft Office programs (Word, Excel, Outlook, SharePoint).
• Minimum of one-year experience as an Administrative Assistant in a healthcare setting, handling electronic medical/health records and scheduling medical appointments.
• Heartsaver® CPR AED certification through the American Heart Association® with hands-on training.
• Ability to establish and maintain positive working relationships in a multidisciplinary environment.
• Proficient communication skills in English (verbal and written).
• Ability to work in a multi-cultural and multi-lingual environment, utilizing telephonic interpreter/translation services if necessary.
• Ability to manage time effectively, prioritize tasks, and communicate clearly with a basic knowledge of medical terminology.
• Ability to navigate in an electronic work environment including electronic health records, web-based training, and communications.
• Flexibility to adapt to sudden changes in schedules and work requirements.
• Knowledge of basic office equipment/technology usage and troubleshooting.
• High proficiency in Microsoft Office programs (Word, Excel, Outlook, SharePoint).
• Knowledge of regulations regarding confidentiality of patient medical records and PII.

Physical Demands:

• The work requires some physical exertion, such as long periods of standing; walking or jogging unaided over rough, uneven, or rocky surfaces; recurring bending, crouching, stooping, stretching, reaching, or similar activities; or recurring lifting of moderately heavy patients or equipment.
• The work may require specific, but common, physical characteristics and abilities, such as agility and dexterity, visual, and hearing capabilities.
• Must be able to respond to any medical emergency in the facility, via foot, within four minutes and perform CPR/emergency care standing or kneeling.
• Must have the ability to assist sick, injured, or aging detainees or staff exiting the building during an emergency.

About InGenesis

InGenesis is one of the largest staffing firms in the industry and is among the largest diversity-owned healthcare staffing firms in North America. InGenesis is dedicated to placing people in positions that preserve life, improve lives, and inspire others. This does not happen without passionate people: skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. InGenesis counts almost half of the Fortune 500 in our nearly 300 clients, including clients in the healthcare, life sciences, higher education and pharma industries.

EEO Statement

InGenesis is an equal opportunity employer committed to fostering a diverse, inclusive, and equitable workplace. We comply with all applicable federal, state, and local employment laws, including recent executive orders, and strictly prohibit discrimination, harassment, or retaliation based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, veteran status, or any other characteristic protected by law.

InGenesis is dedicated to making reasonable accommodations for qualified individuals with disabilities and ensuring that all employment decisions are based on qualifications, merit, and business needs. If you require a reasonable accommodation during the hiring process, please contact us by visiting our website at https://www.ingenesis.com/careers/site-accommodations.