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Sr. Administrative Assistant

Administrative Assistant | Houston, TX | Contract

Job Description
Sr. Administrative Assistant
Work Location: Houston, TX

Job Summary/Description
The Sr. Administrative Assistant (AA) will be supporting a renowned faculty member in the research field. The faculty member has their own lab and known for discovering a microbiome that isolates a gene that slows the progression of melanoma. The faculty member is published and in the media. The faculty member receives constant requests for interviews, meetings, speeches, etc. and has a heavy travel schedule. We need someone that can be creative and get the work done. We are looking for the right candidate that can work with hosts to make sure they’re clear about what’s being covered when the faculty member travels. The Sr. Administrative Assistant will be shown how to accomplish tasks once/twice and then the AA must execute. The AA must possess a positive, aggressive, but firm ability to tell faculty when the faculty member is over-booked. Challenges for this position is managing the high amount of travel and reimbursement as well as managing faculty member’s calendar.

Minimum Qualifications
• Bachelor’s degree preferred
• Several years’ experience as an administrative assistant for executives
• Knowledge of bio sketch, grants and experience in gathering letters of support
• Must pay attention to grammatical details
• Knowledge of FIS (financial software) is preferred but will train
• Knowledge of Concur (travel software) is preferred but will train
• Must have heavy Outlook calendaring experience
• Must have knowledge in reconciliation of accounts (research accounts)

About InGenesis
InGenesis is dedicated to placing people in positions that preserve life, improve lives and inspire others. This does not happen without passionate people, skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. Founded in 1998, InGenesis manages thousands of employees, including pioneering healthcare, science, technology and pharma professionals. The workforce solutions company includes almost half of the Fortune 500 in its nearly 300 clients. It is recognized as one of the largest healthcare staffing firms, and InGenesis is the largest minority/women owned healthcare staffing firm in North America.

EEOC Statement
We support a diverse workforce and is an Equal Opportunity Employer who does not discriminate against employees and applicants for employment on the basis of race, gender, color, religion, national origin, age, sexual orientation, gender identity, genetic information, disability, veteran status, or other classification protected by law.