Executive Secretary (3802-sgs)
Administrative Assistant | Columbus, OH | Full Time, Contract, and Temporary
Work Location: Columbus OH
Responsible for supporting staff and management. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.
Job Duties/Responsibilities/Functions (including but not limited to)
Performs non-routine administrative tasks (i.e., independently formulates decisions &/or judgments involving non-legal interpretation of policies & procedures as they would apply to given situation to resolve problems, prepare correspondence &/or reports or to carry out other assignments) (e.g., responds to correspondence; reviews & summarizes fiscal &/or operational &/or personnel reports; represents supervisor at meetings or conferences with other agencies; researches & prepares data for budget inclusion; assists in writing budget justification; monitors spending & maintains fiscal records; performs personnel functions such as screening job applicants in face to face interviews; communicates decisions, directives &/or assignments to appropriate staff; represents division or agency on inter-divisional task forces or committees; reviews & summarizes reports on operations &/or fiscal &/or personnel activities; organizes conferences; coordinates acquisition & maintenance of office machines such as telephones &/or copier &/or tele-copier &/or computers &/or typing equipment).
Performs secretarial tasks (e.g., prepares confidential correspondence &/or reports; maintains confidential files; maintains calendar &/or makes travel arrangements for supervisor; takes & transcribes dictation &/or minutes of meetings; prepares payroll reports &/or time sheets); handles sensitive telephone calls; channel calls to appropriate parties for response.
Performs clerical tasks (e.g., receives, opens, logs, distributes incoming mail; answers phone & screens calls; greets & directs visitors; maintains inventory of general office supplies & orders as needed; maintains files & retrieves information); prepares routine forms; prepares records retention & disposal schedules & arranges record transfers.
Performs other duties as assigned.
Three (3) years training or three (3) years’ experience in secretarial science including operation of typewriter or word processing equipment. For positions requiring manual dictation, applicants must also have training or experience in speed-writing or shorthand which results in speed of 100 words per minute.
Knowledge of English grammar & composition.
Skill to operate dictation/transcription equipment, typewriter &/or word processing equipment.
Write routine business letters, evaluations & records.