Administrative Assistant (13103)

InGenesis is currently seeking Administrative Assistants to work with our client in Albany, NY. In this role, you will be working to support administrative duties in one of several area offices.

Apply today and we’ll reach out to answer any questions you may have!

Job Duties

• Prepare correspondence, documents, records and other written material using computer software from handwritten, rough drafts, marked copy, oral recordings
• or data from various equipment as the source material.
• Compose and prepare correspondence on matters where policies and procedures are well defined.
• Maintain and update database/spreadsheet records utilizing Microsoft Excel.
• Establish and maintain confidential and general office files, both paper and electronically.
• Monitor and tracks status of program activities.
• Screen callers and visitors to determine the nature of the inquiry, answer questions on established policy and procedure and/or refer to appropriate party or office.
• Prepare mailings.
• Order office supplies and maintain inventory of supplies and equipment.
• Perform other duties as assigned.

Desired Skills and Attributes

• Thorough knowledge of modern office terminology, procedures, equipment and business English.
• Thorough knowledge of the principles and techniques of office management and clerical processing.
• Ability to handle routine administrative details independently.
• Ability to operate a personal computer and utilize Microsoft Office (Outlook, Word, Excel) at an acceptable rate of accuracy and speed.
• Ability to analyze and summarize information in both narrative and numerical form.
• Ability to prepare and maintain program records and routine reports.
• Ability to communicate effectively both orally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to organize and maintain office files.
• Ability to collect information from various sources for program operations.
• Physical condition commensurate with the demands of the position.
• Good phone skills
• Professional dress and appearance,
• Punctuality and reliability.

Education Qualifications

• A High School Diploma or higher level of education is required.
• No other specific licensure or certification is required.

*Pay rate range commensurate on experience.

About InGenesis

InGenesis is one of the largest staffing firms in the industry and is among the largest diversity-owned healthcare staffing firms in North America. InGenesis is dedicated to placing people in positions that preserve life, improve lives, and inspire others. This does not happen without passionate people: skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. InGenesis counts almost half of the Fortune 500 in our nearly 300 clients, including clients in the healthcare, life sciences, higher education and pharma industries.

EEOC Statement

InGenesis is proud to be an affirmative action employer and is committed to providing equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation, please let us know by visiting our website at https://www.ingenesis.com/careers/site-accommodations.