Administrative Assistant - (13129)

InGenesis is currently seeking an Administrative Assistant to work with our client in New York, NY. In this role, you will be providing administrative support to the Deputy Superintendent of the Life Bureau.

Apply today and we’ll reach out to answer any questions you may have!

Job Duties

• Must provide high-level administrative support by conducting research, preparing statistical reports
• Perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, schedule meetings and organization of travel
• Knowledge of office administration and management; proper grammar, punctuation, and spelling; business communications and ability to take notes is necessary.
• May act as immediate supervisor’s personal representative in routine contacts with other State executives.
• Perform special assignments, studies and routine administrative functions as specifically directed
• Screen incoming correspondence, refer to appropriate staff, and follow up to assure timely response
• Attach appropriate documents to be sent out to companies for responses
• Upload the responses into the Department’s workflow management system and attach the files to the appropriate cases
• Other duties as assigned

Qualifications & Skills

• Three-years’ experience working directly for a person in an executive position as an administrative assistant
• Three-years of administrative assistant experience in the financial or legal sectors
• Eligible to work in New York State
• Proven strong verbal and written communication skills
• High attention to detail and organization
• Ability to manage multiple tasks
• Ability to meet required timelines and prioritize duties to meet those timelines
• Knowledge of office administration and management
• Experience managing travel and other business expense reimbursement for senior staff including working in the Statewide Financial System (SFS).

Notes:

*Telecommuting may be allowed at the discretion of the hiring manager and the Deputy Superintendent.

*DFS does not provide parking, but the office is accessible by subway or bus.

About InGenesis

InGenesis is one of the largest staffing firms in the industry and is among the largest diversity-owned healthcare staffing firms in North America. InGenesis is dedicated to placing people in positions that preserve life, improve lives, and inspire others. This does not happen without passionate people: skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. InGenesis counts almost half of the Fortune 500 in our nearly 300 clients, including clients in the healthcare, life sciences, higher education and pharma industries.

EEOC Statement

InGenesis is proud to be an affirmative action employer and is committed to providing equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation, please let us know by visiting our website at https://www.ingenesis.com/careers/site-accommodations.