Scheduling Coordinator - (13120)

InGenesis is currently seeking a dedicated Scheduling Coordinator to work with our client. In this role, you manage staff scheduling duties efficiently and effectively.

If you meet the qualifications outlined below, apply today, and we’ll reach out to answer any questions you may have!

Key Responsibilities:

• Schedule staff according to established ratios to ensure optimal coverage.
• Finalize department schedules in a timely manner to meet operational needs.
• Utilize scheduling tools to promptly fill staff call-outs during shifts.
• Communicate proactively with staff to fill open shifts and manage shift swaps.
• Approve shift swaps within the scheduling tool as needed.
• Collaborate with supervisors to address urgent staffing requirements.
• Maintain and update active staff information in the scheduling system.
• Communicate with staff via phone, text, and email to ensure departmental staffing needs are met.
• Review schedules for accuracy and compliance with internal policies and regulations.
• Answer routine telephone inquiries and provide assistance to staff and management.
• Train new staff on scheduling system requirements and procedures.
• Ensure staff are assigned to the correct units based on qualifications and operational needs.
• Identify and address coverage gaps in coordination with leadership to maintain service delivery.

Additional Responsibilities:

• Participate in scheduled meetings and contribute to team discussions and initiatives.
• Prepare presentations and training materials as needed for staff development.
• Communicate effectively in writing and verbally in English to facilitate clear information sharing.
• Collaborate with other staff members, service providers, and professionals to enhance program effectiveness.
• Perform other duties as assigned to support the team and organization’s goals.

Minimum Qualifications:

• High School Diploma or equivalent; additional education in a relevant field is preferred.
• At least 3 to 5 years of scheduling experience
• Previous healthcare scheduling experience is required.
• Bilingual (Spanish/English) preferred.

Physical Demands:

• Frequently required to operate a computer and file or retrieve written documents.
• Physical demands include, but are not limited to, standing, sitting, walking, lifting, carrying, reaching, handling, kneeling, crouching, and bending.

About InGenesis

InGenesis is one of the largest staffing firms in the industry and is among the largest diversity-owned healthcare staffing firms in North America. InGenesis is dedicated to placing people in positions that preserve life, improve lives, and inspire others. This does not happen without passionate people: skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. InGenesis counts almost half of the Fortune 500 in our nearly 300 clients, including clients in the healthcare, life sciences, higher education and pharma industries.

EEOC Statement

InGenesis is proud to be an affirmative action employer and is committed to providing equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation, please let us know by visiting our website at https://www.ingenesis.com/careers/site-accommodations.