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Administration Officer

Administration | Bangkok, Thailand | Full Time | Opened 3 months ago

Job Description

IDP been doing it for over 50 years 

helping people to pursue their dreams through education, thrive in an innovative agile digital culture and 

creating a huge network of opportunity with offices in 32 countries.

We are actively recruiting  Administration Officer to work closely with management team in Bangkok, but opportunities will be available throughout Thailand.


Key responsibilities:

  • Ensure execution of daily operation of workplace management and ensure a suitable housekeeping services is engaged to maintain the cleanliness and functionality of officer premises and facilities
  • Ensure office supplies and stationary are maintained and company internal directories are up to date
  • Source out relevant vendors/ suppliers, bidding and negotiate for most competitive cost and services to ensure every step or activity of the purchasing process follows the policies and legal compliance and participate in resolutions of any issue or dispute, escalate issues early and appropriately
  • Request purchase order (PO) through the system, review invoices from vendors/ supplier prior submission to accountant, manage inventories and maintain accurate purchase and pricing records as well as vendors/ suppliers list
  • Review, maintain company documents and renew annual property insurance 
  • Weekly group health insurance claim submission
  • Purchase air ticket and reserve accommodation for IDP employee who travel in both domestic and international routes
  • Process business name card if required
  • Organize internal activities for employee engagement 


  • THAI nationality
  • Proven language proficiency in both Thai and English
  • Bachelor’s or higher degree in any discipline (or work experience equivalent)
  • At least one (1) year of administrative experience in an office environment is required
  • Proven knowledge and understanding of office administration and procurement processes
  • Good interpersonal, communication and customer service orientation
  • Proven ability to handle multiple tasks under pressure, negotiate and meet deadlines
  • Good team player: eager to learn and grow in team environment