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Administrative Assistant Intermediate

Administrative Assistant | San Antonio, TX | Contract

Job Description
Administrative Assistant Intermediate
Work Location: San Antonio, TX

Job Summary/Description
Provides general administrative support to students, faculty, and staff in an administrative office. Responsible for providing accurate admissions and student services assistance that includes the following areas: student recruitment, admissions, student records, and special events.

Job Duties/Responsibilities/Functions (including but not limited to)
• Greet visitors, prospective students, and guests to the Office of Admissions and Student Services.
• Answer the primary admissions phone line by providing general information and transferring calls to appropriate staff as needed.
• Make appointments and take messages for Admissions team members.
• Assist with on-campus special event planning and coordination for the Office of Admissions & Student Services including, but limited to information sessions, application workshops, open house programs, Admitted Student Receptions, group tours, Commencement, White Coat ceremonies, new student orientation, etc.
• Sort and distribute incoming mail, transcripts, and other admission application materials.
• Assemble recruitment materials and promotional items for visitors and prospects.
• Performs all other duties as assigned.

Minimum Qualifications
• High school diploma or equivalent
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to apply logic and draw conclusions based on knowledge. Have the ability to refer to reference materials to solve problems.
• Computer Skills – Ability to learn and use all functions of electronic student record software and Customer Relationship Management (CRM) software. Must accurately enter data into a database, search for information, send and receive email and attachments. Must be proficient in Microsoft Word in order to prepare correspondence, reports, and other documents. Must use Microsoft Excel to prepare and organize data. Must use the internet to access general information.
• Critical Thinking Skills - Ability to arrive at accurate conclusions and solutions by visualizing new potentials, and by identifying, defining and analyzing problems and situations using rational and intuitive processes.
• Communication Skills - Ability to communicate effectively, both verbally and in writing. Must be able to relay information clearly and accurately to a wide range of audiences.

About InGenesis
InGenesis is dedicated to placing people in positions that preserve life, improve lives and inspire others. This does not happen without passionate people, skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. Founded in 1998, InGenesis manages thousands of employees, including pioneering healthcare, science, technology and pharma professionals. The workforce solutions company includes almost half of the Fortune 500 in its nearly 300 clients. It is recognized as one of the largest healthcare staffing firms, and InGenesis is the largest minority/women owned healthcare staffing firm in North America.

EEOC Statement
We support a diverse workforce and is an Equal Opportunity Employer who does not discriminate against employees and applicants for employment on the basis of race, gender, color, religion, national origin, age, sexual orientation, gender identity, genetic information, disability, veteran status, or other classification protected by law.