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Education Assistant

Office Assistant | Dallas, TX | Contract

Job Description
Education Assistant
Work Location: Dallas TX

Job Summary/Description
Works under minimum supervision to provide administrative support for education program(s) of department or unit, such as medical student education, graduate student education, internship training, residency training, and postdoctoral fellowship programs.

Job Duties/Responsibilities/Functions (including but not limited to)
• Provides administrative support for one or more of aforementioned programs as applicable. Relieves supervisor of variety of administrative duties, which involve thorough understanding of program(s) involved.
• Coordinates details of application and interview process for one or more of aforementioned programs as applicable, which may include responding to paper and/or electronic requests for applications, creating and maintaining applicant files, scheduling interviews, making travel and hotel arrangements for interviewees, coordinating printing and distribution of recruitment materials, etc.
• Coordinates and/or prepares forms or paperwork regarding appointment, termination, evaluation/grading, credentialing, licensure, malpractice coverage, and training verification of students, interns, residents, and/or fellows; maintains files or records and ensures completeness and accuracy.
• Prepares or assists in preparation of complex schedules for one or more of aforementioned programs as applicable; ensures accuracy of information and coordinates distribution of material to faculty, staff, and affiliated institutions as required.
• Coordinates organizational details for special events, such as seminars, teaching conferences, lecture series, summer student programs, and recruitment events, which may include preparing calendars, schedules, or promotional announcements for distribution, making travel arrangements for speakers, making arrangements for banquets/meals for large groups, coordinating registration/membership materials, etc.
• As directed, processes on line forms for payroll, vacation/sick leave requests, malpractice insurance payments, supply ordering, and/or other operation needs. May assist supervisor in monitoring program expenditures within university guidelines.
• Performs other duties as assigned.

Minimum Qualifications
• High school graduation or GED and three (3) years secretarial/administrative experience.
• Work requires working knowledge of computers, office equipment, and other related tasks.
• Work requires ability work independently.
• Work requires ability to prepare or assist in preparation of schedules and/or interviews.
• Work requires ability to coordinate special events related to program.
• Work requires ability to maintain records and documentation related to program.
• Work requires ability to communicate effectively with various levels of internal and external contacts concerning policies and procedures.
• Work requires ability to work with confidential information on daily basis.
• Testing may be required.

About InGenesis
InGenesis is dedicated to placing people in positions that preserve life, improve lives and inspire others. This does not happen without passionate people, skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. Founded in 1998, InGenesis manages thousands of employees, including pioneering healthcare, science, technology and pharma professionals. The workforce solutions company includes almost half of the Fortune 500 in its nearly 300 clients. It is recognized as one of the largest healthcare staffing firms, and InGenesis is the largest minority/women owned healthcare staffing firm in North America.

EEOC Statement
We support a diverse workforce and is an Equal Opportunity Employer who does not discriminate against employees and applicants for employment on the basis of race, gender, color, religion, national origin, age, sexual orientation, gender identity, genetic information, disability, veteran status, or other classification protected by law.