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Legal Secretary

Legal Support | Columbus, OH | Contract

Job Description
Legal Secretary
Work Location: Columbus, OH

Job Summary/Description
InGenesis seeks a seasoned Legal Secretary with knowledge of legal secretarial, office practices and procedures to include legal terminology and public relations. Skill in typing and dictation by machine or shorthand; use of general office machines. Ability to deal with problems involving several variables in familiar context; transcribe dictation; write business letters reflecting standard office procedures; proofread materials, recognize and make corrections; cooperate with co- workers on group projects. If this is the position for you, please apply and a recruiter will reach out to you and answer any questions you may have.

Job Duties/Responsibilities/Functions (including but not limited to)
• Operates memory typewriter and/or word processing equipment (i.e., WANG 4230 or equivalent) to produce accurate finished product from rough written copy, dictation (i.e., by machine or shorthand), or oral/tape machine instructions involving briefs, depositions, legal memoranda, correspondence, reports or other confidential material, requiring knowledge of legal terminology, composes or independently answers correspondence, corrects and may sign correspondence and proofs all correspondence/materials produced prior to submission to attorney; learns and is then responsible for all case docketing functions (i.e., including preparation of case entry initiation forms and then must prepare all standard legal documents (i.e., briefs for courts, prepares all appropriate tables, appendices and certificates of service) and ascertains appropriate court filing requirements for all legal documents. Relieves supervisor of some administrative tasks (e.g., assists in setting up office procedures; does research; gathers statistics, prepares reports; sets up and maintains confidential files; acts as liaison between attorneys and clients or other offices; coordinates details of meetings; maintains office functions in absence of administrative secretary).
• Screens calls and visitors for attorneys and other personnel; greets visitors; conducts tours; provides information; manages attorney’s appointments and travel schedules; makes travel and lodging arrangements; prepares travel expense reports; sets up meetings, prepares agendas and notifies participants; arranges conferences and speaking engagements.
• Assigns, trains, coordinates and schedules work of support staff when assigned subordinate personnel in absence of regular supervisor or if there is no administrative secretary on staff.
• Monitors and/or performs typing and clerical tasks of general or routine nature for section and/or other sections (e.g., types routine correspondence, memos and forms; maintains and searches files); responsible for completion of all photostatic copy work (i.e., personally copies work using photostatic equipment and prepares printing orders as required by immediate supervisor, delivers and picks up from copy center); inventories, orders, distributes and accounts for use of office supplies; receives, reads, sorts, logs and distributes correspondence; acts as receptionist, answers telephones; takes dictation of routine nature; picks up and delivers filings, legal documents, office correspondence for section and office.

Minimum Qualifications
• Ability to calculate fractions, decimals and percentages
• Read and write common vocabulary
• Type 60 wpm plus
• 600 hours training in typing and dictation (or 6 months experience performing like duties in private industry or other government offices) OR
• Completion of coursework to qualify for diploma in secretarial technology or associate degree in secretarial science or that which must include 600 hours of business or office education at high school level or 2 quarters of secretarial training at college level; 1 course in public relations (or 1 month experience); 300 hours training in office machines (or 3 months experience).
• Ability to remain calm and focused under pressure or stressful environment.

About InGenesis
InGenesis is dedicated to placing people in positions that preserve life, improve lives and inspire others. This does not happen without passionate people, skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. Founded in 1998, InGenesis manages thousands of employees, including pioneering healthcare, science, technology and pharma professionals. The workforce solutions company includes almost half of the Fortune 500 in its nearly 300 clients. It is recognized as one of the largest healthcare staffing firms, and InGenesis is the largest minority/women owned healthcare staffing firm in North America.

EEOC Statement
We support a diverse workforce and is an Equal Opportunity Employer who does not discriminate against employees and applicants for employment on the basis of race, gender, color, religion, national origin, age, sexual orientation, gender identity, genetic information, disability, veteran status, or other classification protected by law.