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Administrative Assistant (10359)

Administrative | Houston, TX | Contract

Job Description

InGenesis is currently seeking a Administrative Assistant to work with our client in Houston, TX. In this role, you will support administrative functions, within the Food and Nutrition Services Department and impact department efficiency and productivity by directly supporting department administration and staff in daily operations.

 

Apply today and we’ll reach out to answer any questions you may have!

 

Job Duties

  • Perform complex administrative tasks and secretarial duties requiring independent judgment.
  • Arrange for services as needed from office equipment, training, and department onboarding.
  • Provide support as need for meetings (Zoom and Microsoft Teams).
  • Compose and process repetitive and non-repetitive documents in accordance with established procedures.
  • Prepare and audits varied reports.  
  • May use complex software system to update and retrieve information.  
  • Answer phone, convey messages, run errands and make copies.  
  • Retrieve and distribute mail to the appropriate individual(s). 
  • Schedule meetings, conferences, and arrange for meeting space, equipment, and catering as needed.  
  • Prepare labels and signage as needed.
  • Serve as backup to Administrative Coordinator in preparing weekly payroll on Kronos system and notifies the appropriate manager when employees are out of compliance.  
  • Create and maintain personnel files for all department staff members.  
  • Interpret and implement administrative policies and procedures; ensures department policy and procedure manual is updated annually.   
  • Track employee deliverables and provides reports to leadership team.
  • Track purchases and pick-ups for reconciliation and budgeting; maintains inventory as needed.
  • Participate and provide assistance with performance improvement projects.
  • Perform other duties as assigned.

Minimum Qualifications

  • High school diploma or equivalent.  
  • Specialized training in secretarial skills (such as word processing and business).
  • Bachelor’s Degree preferred.
  • 4 years’ secretarial experience including advanced secretarial duties.
  • Knowledge or Microsoft Office Suite, intermediate skills in Microsoft Outlook, Zoom, and Visio preferred.

 

About InGenesis

InGenesis is one of the largest staffing firms in the industry and is among the largest diversity-owned healthcare staffing firms in North America. InGenesis is dedicated to placing people in positions that preserve life, improve lives, and inspire others. This does not happen without passionate people: skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. InGenesis counts almost half of the Fortune 500 in our nearly 300 clients, including clients in the healthcare, life sciences, higher education and pharma industries.

 

EEOC Statement

InGenesis is proud to be an affirmative action employer and is committed to providing equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.  If you have a disability or special need that requires accommodation, please let us know by visiting our website at https://www.ingenesis.com/careers/site-accommodations.