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Senior Office Assistant (10347)

Administrative | Nashville, TN | Contract

Job Description

InGenesis is currently seeking a Senior Office Assistant to work with our client located in Nashville, TN. In this role, you will manage class scheduling and registration, payroll, purchasing, travel, and Graduate Research Assistants working closely with the Graduate Coordinator, Department Head, and Dean of the College of Agriculture.


Apply today and we’ll reach out to answer any questions you may have!


Job Duties

  • Schedules classes, assist students with course registration, and prepare faculty workloads, hiring proposals and payroll.
  • Performs daily contact with the Records, Budget, Bursar, and Financial Aid offices to facilitate departmental and college functions.
  • Prepare and submit contracts and Personnel Action Requests using PeopleAdmin.
  • Process, calculate and submits budget revisions as needed.
  • Maintain and submit monthly timesheets for staff and students.
  • Maintain records for payroll, leave requests, contracts, and Summer Appointments.
  • Process travel requisitions and travel claims.
  • Process Work-Aid contracts, ensure that timesheets are submitted timely.
  • Perform other related duties as assigned.  


Minimum Qualifications

  • HS graduate with at least one year of college.
  • A minimum of three years of general office experience to include at least one year working for manager level and/or above.
  • Proficient skills in Microsoft Office suite, particularly Excel, Word and Power Point.
  • Ability to navigate Windows, Explorer and Microsoft Outlook.


About InGenesis

InGenesis is one of the largest staffing firms in the industry and is among the largest diversity-owned healthcare staffing firms in North America. InGenesis is dedicated to placing people in positions that preserve life, improve lives, and inspire others. This does not happen without passionate people: skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. InGenesis counts almost half of the Fortune 500 in our nearly 300 clients, including clients in the healthcare, life sciences, higher education and pharma industries.


EEOC Statement

InGenesis is proud to be an affirmative action employer and is committed to providing equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.  If you have a disability or special need that requires accommodation, please let us know by visiting our website at