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Executive Assistant

Admin | San Antonio, TX | Contract

Job Description
Executive Assistant
Work Location: San Antonio, TX

Job Summary/Description
We are looking for an Executive Assistant with advanced secretarial and administrative skills to support senior management and executives. Must be confident in their ability to analyze, compare, and evaluate courses of action and make independent decision on matters of significance.

Job Duties/Responsibilities/Functions (including but not limited to)
• Manage executive calendaring activities - schedules and maintains calendar of appointments, meetings and travel itineraries.
• Coordinate travel arrangements for executive, faculty and others as requested.
• Screens telephone calls and visitors and resolves routine and complex inquiries.
• Prepares routine and non-routine correspondence and memorandums.
• Manage correspondence reports as requested by department
• Manage expense reports
• Utilize the assistance of one or more lower level secretaries on reporting or project basis.
• Coordinate with faculty and staff on project needs

Minimum Qualifications
• Bachelor’s degree or relevant work experience in lieu of education
• Five years Administrative Assistant experience.
• Operates a personal computer and appropriate software packages or its equivalent.
• Proficiency in MS applications including MS Word, Excel, Power Point, Outlook, Peoplesoft and other management systems as required.
• Strong organizational skills, exemplary communication skills both oral and written, professionalism in all aspects of position.

About InGenesis
InGenesis is dedicated to placing people in positions that preserve life, improve lives and inspire others. This does not happen without passionate people, skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. Founded in 1998, InGenesis manages thousands of employees, including pioneering healthcare, science, technology and pharma professionals. The workforce solutions company includes almost half of the Fortune 500 in its nearly 300 clients. It is recognized as one of the largest healthcare staffing firms, and InGenesis is the largest minority/women owned healthcare staffing firm in North America.

EEOC Statement
We support a diverse workforce and is an Equal Opportunity Employer who does not discriminate against employees and applicants for employment on the basis of race, gender, color, religion, national origin, age, sexual orientation, gender identity, genetic information, disability, veteran status, or other classification protected by law.