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Administrative Assistant - Senior

Administrative Assistant | Dallas, TX | Contract

Job Description
Administrative Assistant - Senior
Work Location: Dallas, TX

Job Summary/Description
The Sr. Administrative Assistant will relieve the supervisor of a variety of complex administrative duties which may include functioning as liaison. The successful candidate should have a focused mindset to coordinate and work independently on projects with confidential information on daily basis. As well as providing an atmosphere of “customer service focus.” All administrative tasks should be executed with high quality standards. Multitasking and time management skills are essential for this position.

Job Duties/Responsibilities/Functions (including but not limited to)
• Relieves supervisor of variety of administrative duties, which involve thorough understanding of functions, programs, and policies of organization; may coordinate day to day operations of office; makes recommendations for changes to procedures.
• Prepares or assists in preparation of grant applications, grant budgets, manuscripts, book chapters, etc.; ensures proper format, grammar, and completeness.
• Functions as liaison with other departments, including Human Resources, Telecommunications, Physical Plant, Purchasing, and Accounting; prepares online and paper documents as needed.
• Completes and coordinates complex projects and reports as assigned by supervisor, which may require significant contact with other departments and outside organizations and use of various computer software applications.
• Composes and/or types letters, memorandums, and other non-routine and moderately complex correspondence, which does not require attention of supervisor.
• Maintains sub-ledgers and ledgers for various accounts, including reviewing expenditures and encumbrances, reconciling accounts, and ensuring appropriate use of funds.
• Plans and coordinates projects, such as meetings, appointments, conferences, seminars, and workshops; arranges for meeting facilities, hotel accommodation, transportation, refreshments, luncheons, banquets, receptions, etc.; develops and arranges printing of brochures; handles finances for program, including determination of charge to sponsoring department; establishes registration fees; processes all vouchers relating to event.
• Takes, transcribes, and distributes minutes for meetings.
• May transcribe dictation of medical or scientific terminology; ensures correct format, grammar, punctuation, and spelling.
• Performs other duties as assigned.

Minimum Qualifications
• High school graduation or GED and three (3) years related secretarial/administrative experience.
• Work requires knowledge of computers, office equipment, and other administrative tasks.
• Work requires ability to relieve supervisor of variety of complex administrative duties, which may include functioning as liaison.
• Work requires ability to coordinate and work independently on projects.
• Work requires ability to work with confidential information on daily basis.
• Ability to provide “customer service focus”.
• Interpersonal and teamwork skills to contribute to objectives of organization.
• Adaptability/flexibility to react positively to changes in work environment.
• Initiative to improve productivity and quality of work.
• Ability to plan and organize work in logical and efficient manner.
• Testing may be required.

About InGenesis
InGenesis is dedicated to placing people in positions that preserve life, improve lives and inspire others. This does not happen without passionate people, skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. Founded in 1998, InGenesis manages thousands of employees, including pioneering healthcare, science, technology and pharma professionals. The workforce solutions company includes almost half of the Fortune 500 in its nearly 300 clients. It is recognized as one of the largest healthcare staffing firms, and InGenesis is the largest minority/women owned healthcare staffing firm in North America.

EEOC Statement
We support a diverse workforce and is an Equal Opportunity Employer who does not discriminate against employees and applicants for employment on the basis of race, gender, color, religion, national origin, age, sexual orientation, gender identity, genetic information, disability, veteran status, or other classification protected by law.