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Administrative Assistant (3384)

Administrative Assistant | Dallas, TX | Contract

Job Description
Administrative Assistant
Work Location: Dallas, TX

InGenesis is searching for an Administrative Assistant to work full-time to provide secretarial and clerical support for day-to-day operations in department or division office. If you meet the qualifications, please apply and a recruiter will reach out to you and answer any questions you may have.

Job Duties/Responsibilities/Functions (including but not limited to)
• Transcribes dictation that may involve use of medical or scientific terminology; ensures correct format, grammar, punctuation, and spelling.
• Types correspondence, memorandums, grants, manuscripts, book chapters, etc. from complex rough drafts, which may involve special formats and complicated footnotes.
• Composes letters, memorandums, and other non-routine correspondence for supervisor's signature.
• Processes and submits on-line forms; pays invoices.
• Coordinates meetings and conferences for supervisor or other staff members.
• Makes appointments and maintains supervisor's calendar; makes travel and hotel reservations for supervisor or other staff members.
• Receives, screens, and directs visitors as required; answers and makes telephone calls; transfers calls, takes messages, or answers questions as necessary, including patient related calls and appointments.
• Receives, sorts, and distributes incoming mail; makes copies; faxes documents; makes deliveries on and off campus.
• Completes moderately complex projects and reports as requested by supervisor using word processing, spreadsheet, or database applications.
• Retrieves articles from Library; makes copies, including performing on-line library searches.
• Maintains various files and records for operating unit, which may include vacation/sick leave, personnel files, etc.; handles confidential and sensitive information in appropriate manner.
• Performs other duties as assigned.

Minimum Qualifications
• High school graduation or GED and two (2) years related secretarial/administrative experience.
• Work requires knowledge of computers, office equipment, and other administrative tasks; familiar with Microsoft Office Suite and knowledge of Excel a plus.
• Work requires ability to coordinate and work independently on projects.
• Work requires ability to communicate effectively with various levels of internal and external contacts concerning general policies and procedures.
• Work requires ability to work with confidential information on daily basis.
• Ability to provide “customer service focus”.
• Interpersonal and teamwork skills to contribute to objectives of organization.
• Adaptability/flexibility to react positively to changes in work environment.
• Initiative to improve productivity and quality of work.
• Ability to plan and organize work in logical and efficient manner.
• Testing may be required; Average of 40-50 typing of words per minute.