Administrative Assistant (13098)

InGenesis is currently seeking an Administrative Assistant to work with our client in New York, NY. In this role, you will be providing administrative support to a financial services office.

Apply today and we’ll reach out to answer any questions you may have!

Job Duties

• Open and review daily mail to determine the proper handling of the correspondence and process accordingly
• Keep a daily list of all certified, priority, FedEx, UPS tracking information
• Scan batches into the complaint system
• Mail complaint system correspondence daily
• Check licensing status of Agents/Brokers using the Department’s licensing database
• Input Agent/Broker information into the Department’s workflow management system
• Read and code new investigations
• Set up investigation files in the Department’s workflow management system for handling by examiners
• Read and code new mail that has been scanned and entered into the Department’s workflow management system
• Attach appropriate documents to be sent out to companies for responses
• Review the email inbox daily for responses to banking complaints
• Upload the responses into the Department’s workflow management system and attach the files to the appropriate cases
• Correspond with insurance companies via email or phone. This would include noting additional time to respond to file, sending correspondence and resolving workflow issues and errors.
• Other duties as assigned

Qualifications & Skills

• Proven strong verbal and written communication skills
• High attention to detail and organization
• Ability to manage multiple tasks
• Ability to meet required time lines and prioritize duties to meet those time lines
• Knowledge of office administration and management

*Pay rate range commensurate on qualifications.

About InGenesis

InGenesis is one of the largest staffing firms in the industry and is among the largest diversity-owned healthcare staffing firms in North America. InGenesis is dedicated to placing people in positions that preserve life, improve lives, and inspire others. This does not happen without passionate people: skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. InGenesis counts almost half of the Fortune 500 in our nearly 300 clients, including clients in the healthcare, life sciences, higher education and pharma industries.

EEOC Statement

InGenesis is proud to be an affirmative action employer and is committed to providing equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation, please let us know by visiting our website at https://www.ingenesis.com/careers/site-accommodations.