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Administrative Assistant - (12991)

Administrative | Albany, NY | Contract | From $34.00 to $34.00 per hour

Job Description

InGenesis is currently seeking a temporary Administrative Assistant to work with our client in Albany, NY. In this role, you will be working in the NYS Department of Educations’ Office of Facilities Planning.

Apply today and we’ll reach out to answer any questions you may have!

Job Duties

· Answer office phones and review voice mail messages to direct callers to the appropriate OFP employee.

· Process Change Orders including entering the form into the Office’s project management system, distributing the document to appropriate office staff, logging data, and filing paperwork.

· Processing completed permit applications, issuing permits, and filing associated paperwork, drawings, and specifications.

· Answer email and phone messages about change orders and office procedures, including directing inquiries to the appropriate pages of the OFP website.

· Assist in sorting through boxes of old resource books and guides to document the content and coordinate with staff on what can be recycled and what needs to be retained.

· Filing various completed documents.

· Other duties as assigned.

Preferred Qualifications

· Excellent writing and communication abilities are preferred

· Should be a self-starter, outgoing and team-oriented

· Strong attention to detail and organizational skills are a must

· Ability to work effectively and professionally with higher level management staff is essential

· Computer proficiency in Microsoft Office Suite, including Outlook, Word, Excel, etc. is a mandatory component of the assignment

· Reliability, and time and attendance are critical

· Ability to meet required timelines and prioritize duties to meet those timelines

*Pay rate range commensurate on experience.

About InGenesis

InGenesis is one of the largest staffing firms in the industry and is among the largest diversity-owned healthcare staffing firms in North America. InGenesis is dedicated to placing people in positions that preserve life, improve lives, and inspire others. This does not happen without passionate people: skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. InGenesis counts almost half of the Fortune 500 in our nearly 300 clients, including clients in the healthcare, life sciences, higher education and pharma industries.

EEOC Statement

InGenesis is proud to be an affirmative action employer and is committed to providing equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation, please let us know by visiting our website at