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Administrative Assistant (12851)

Administrative | Buffalo, NY | Contract | From $36.00 to $41.00 per hour

Job Description

InGenesis is currently seeking an Administrative Assistant to work with our client in Buffalo, NY. In this role, you will be working in the NYS Division of Vaccine Excellence-Western Region-Buffalo Office.

Apply today and we’ll reach out to answer any questions you may have!

Job Duties

  • Provide support to the Division of Vaccine Excellence (primarily to staff who conduct compliance site visits at registered Vaccines for Children providers) and involves telephone interaction with the public, health care providers, school nurses, and federal, state and local government staff.
  • Duties of this position include answering phones and directing callers as appropriate
  • Maintaining electronic calendars; scheduling meetings, conference calls and webinars
  • Making travel arrangements; typing; photocopying; scanning; formatting/editing reports and documents, managing incoming mail, maintaining electronic and hard copy files, and logging data into tracking systems.

Preferred Qualifications

  • Excellent writing and communication abilities are preferred
  • Should be a self-starter, outgoing and team-oriented
  • Strong attention to detail and organizational skills are a must
  • Ability to work effectively and professionally with higher level management staff is essential
  • Computer proficiency in Microsoft Office Suite, including Outlook, Word, Excel, etc. is a mandatory component of the assignment
  • Reliability, and time and attendance are critical
  • Ability to meet required timelines and prioritize duties to meet those timelines

*Pay rate range commensurate on experience.

About InGenesis

InGenesis is one of the largest staffing firms in the industry and is among the largest diversity-owned healthcare staffing firms in North America. InGenesis is dedicated to placing people in positions that preserve life, improve lives, and inspire others. This does not happen without passionate people: skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. InGenesis counts almost half of the Fortune 500 in our nearly 300 clients, including clients in the healthcare, life sciences, higher education and pharma industries.

EEOC Statement

InGenesis is proud to be an affirmative action employer and is committed to providing equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation, please let us know by visiting our website at