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Administrative Assistant (12842)

Administrative | Albany, NY | Contract | From $48.00 to $53.00 per hour

Job Description

InGenesis is currently seeking an Administrative Assistant to work with our client in Albany, NY. In this role, you will be working in the NYS Department of Health’s Bureau of Early Intervention.

Apply today and we’ll reach out to answer any questions you may have!

Job Duties

  • Provides daily phone coverage for the Provider Approval, Due Process, and Monitoring Unit (PAU) phone line and triages questions to appropriate PAU or BEI staff/units.
  • Monitors the unit’s shared electronic mail log and accurately triages questions to appropriate PAU or BEI staff/units.
  • Scans and uploads documents
  • Tracks PAU documents, emails, requests, etc.
  • Assists with initial screening and tracking of individual applications.
  • Formats and types a variety of documents for PAU staff and reviews documents for accuracy.
  • Creates and mail letters to early intervention providers each month.
  • Utilizes the State Data System to research, data enter, and review provider documentation.
  • Communicates with approved providers and applicants.
  • Other duties as assigned.

Preferred Qualifications

  • 2 years of relative work experience as detailed under the skills and responsibility section of the posting. (Required)
  • Excellent organizational, written, and verbal communication skills.
  • Strong interpersonal skills.
  • Ability to use office machines including multiphone line, copier, fax/scanner.
  • Ability to handle a high volume of work in a fast-paced office environment and to meet deadlines.
  • Proficient in Microsoft Office programs (Outlook, Word, PowerPoint, Excel, Teams, SharePoint).
  • Ability to work independently and as part of a team, prioritize workloads, multi-task, flexible and complete assignments within short timeframes.

*Pay rate range commensurate on experience.

About InGenesis

InGenesis is one of the largest staffing firms in the industry and is among the largest diversity-owned healthcare staffing firms in North America. InGenesis is dedicated to placing people in positions that preserve life, improve lives, and inspire others. This does not happen without passionate people: skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. InGenesis counts almost half of the Fortune 500 in our nearly 300 clients, including clients in the healthcare, life sciences, higher education and pharma industries.

EEOC Statement

InGenesis is proud to be an affirmative action employer and is committed to providing equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation, please let us know by visiting our website at