Campus Coordinator

Position Summary

The Campus Coordinator will provide administrative support to campus-wide operations, initiatives, events, as well as providing administrative support to the Campus Pastor, Connections team, and Serve our Community initiatives, as needed. He/She will support the campus with essential logistical and administrative details for the day-to-day functionality of the campus.

Essential Duties and Responsibilities

• Aid in the Management of Campus Operations and Logistics

  • Execute decisions as needed for set up, tear down, and overall execution of various events occurring on and off campus. (i.e. Weekend Services, Youth and Go Kids events, Leadership Night, Campus Picnic, Water Baptisms, Alpha, etc.)

  • Help plan Campus specific events and initiatives such as Worship Nights and Core Groups

  • Oversee and coordinate linen service, if applicable

  • Help maintain the excellence of the campus in the areas of organization and cleanliness

• Support the Connections and Local Project ministries

  • Monitor and respond to ministry specific emails and phone calls, as applicable.

    • Assist in sending out communication emails from the ministry

  • Assist with ministry specific calendar appointments

    • Scheduling large planning and strategy meetings with campus or church leadership.

    • Scheduling meetings or trainings for volunteers serving in this area of ministry.

    • Reserve and order room space, refreshments, etc. as necessary

    • Responsible for the administration of all ministry-specific events.

  • Own the Church Database duties for the ministry.

    • Setting up and managing tags associated with any event registrations

    • Manage and set up the check in system for events.

  • Aid in the communication to and from the Central Ministries department(s) related to ministry needs, resources, challenges, wins, etc.

  • Assist the ministry leader with tracking ministry spending in relation to budget

    • Processing reimbursements, check requests, purchase orders and receipts.

    • Tracking expenditures directly related to the ministry

• Lead the Administration Components of the Campus

  • External Communication

    • Coordinate process for ensuring campus phone calls are answered in a timely manner

    • Monitor and respond to general campus email inquiries

    • Own the distribution of campus mail and process as appropriate

    • Maintain schedules for recurring pastoral duties, such as Pastor on Call

    • Coordinate the weekly processing of all completed Connect Cards

    • Draft and send the weekly Campus Update email

• Church Database

  • Event tags: Organization and maintenance of the church calendar

  • Assist in the member profile update of campus attendees (i.e. Marriages, Deaths, Water Baptisms, Holy Spirit Baptisms, etc.)

• Internal Team Support

  • Anticipate and place orders for supplies as needed. (Including, but not limited to: Toner, Paper, SAM’s club runs, stock for events such as Alpha, weekend services, funerals, etc.)

  • Print staff prayer lists for weekly Tuesday morning staff meeting

  • Attend occasional staff meetings, including but not limited to, Tuesday morning staff meeting and monthly all-staff meeting.

  • Drive and Coordinate volunteer administrative support as needed.

• Help Assist Campus Pastor’s Office:

  • Schedule all appointments and manage all meeting requests, including calendar and reminders.

    • Responsible for the coordination of a variety of internal and external meetings involving the Campus Pastor, including but not limited to: weekly staff meetings, Deacon meetings, meetings with campus staff and other meetings Pastor wishes to be involved in/host.

  • Assist in overall communication in and out of Campus Pastor’s office

    • Manage email account(s) for Campus Pastor by addressing and/or responding to requests on Campus Pastor’s behalf. This includes ensuring that responses occur in a timely manner.

    • Respond to calls that come into the church for Campus Pastor. Determine which of those calls need his attention and which can be passed on to other staff members.

  • Handle all administrative duties for events that the Campus Pastor is directly leading. This may include, but is not limited to, Deacon Meetings, Christmas parties, staff outings, guest hosting, etc.

Qualifications

• Excellent written and verbal communication skills
• Ability to consistently prioritize tasks and adjust to changing priorities
• Skilled in maintaining confidentiality and performing discreetly when necessary
• Proactive thinking and the ability to anticipate the needs of those around you
• Exceptional attention to detail
• Ability to build small volunteer teams for events and administrative support
• Proficient in Google Suite, preferred

Education

Any combination of education and training which demonstrates the ability to perform the duties and responsibilities as described

Experience

Successful candidate should have at least 1-2 years related experience. Experience in Administration, Project Management and/or Ministry is preferred.