Kids Coordinator

Position Summary

The Kids Coordinator primary focus is managing the ongoing administrative duties of the Central Kids Department, allowing the Kids Area Leads and the Next Gen Pastor to spend more time and energy building the ongoing growth and development strategy for Kids ministry, leading the kids team across all River Valley campuses, connecting with families and kids leaders in the church, and planning ministry events, big and small. These administrative duties include, but are not limited to, executing Kids projects, assisting with large events and initiatives, and improving and implementing data and technology usage within the Kids team strategy, execution, and evaluation processes.

Essential Duties and Responsibilities

The Kids Coordinator is required to perform a range of duties including, but not limited to:

• Aid the Kids Area Leads and Next Gen Pastor in the oversight of Kids team cohorts in order to ensure that all initiatives are executed on time and aligned with the key outcomes established by River Valley leadership

• Oversee ministry process of accomplishing and ensuring ministry excellence in department-wide projects and events (e.g. Camps, new process implementation, etc.). This includes:

  • Provide direction to project/event staff as needed.

  • Monitor all budgeted expenditures.

• Oversee and own managing the team calendar

  • Scheduling and overseeing all meetings/logistics with Kids staff and other departmental meetings.

  • Scheduling all one on one connects with Kids Pastors and the Next Gen Pastor.

  • Schedule, plan, and assist in executing team workaways, retreats, etc.

  • Arrange and coordinate team travel, as needed

• Track all weekly metrics regarding Kids and send reports to the Next Gen Pastor and Senior Leadership. This includes, but is not limited to:

  • Weekend services

  • Midweek services

  • New families

• Develop and maintain quarterly reports for each campus. Share reports with leadership and the campus team

• Work closely with the Next Gen Pastor to maintain accurate, current versions of the following:

  • Mission, vision, and core values of the Kid’s team

  • Process and Procedure documentation

  • Kid’s specific policies

• Oversee Kids CM Store ordering, fulfillment, restocking and organization.

• Send out housewide correspondence including monthly parent emails.

• Manage the generic Kids email and Zoom phone account.

• Send out weekly Kids team emails and monthly Parent and Kids Volunteer emails.

• Participate in kids team connects, workaways, and house wide events

• Create and assist campus Kids Pastors in creating Kids Calendar Events & Registrations

• Ensure content on the Kids landing page of the River Valley Church website remains up to date with current information and events

• Update Milestone Classes on Website and create the events, registration forms, etc. through Planning Center (PCO).

• Support campuses by providing necessary curriculum supplies through campus drops

Qualifications

• Proficient in Google Suite

• Excellent written and verbal communication skills.

• Ability to consistently prioritize tasks and adjust to changing priorities.

• Proactive thinking and the ability to anticipate the needs of those around you.

• Skill in maintaining confidentiality and performing discreetly when necessary.

• Exceptional attention to detail.

• Proficient in administrative and leadership skills

• Strong Interpersonal skills

• Ability to work effectively in a team environment.

Education

A two-year Associate’s Degree is strongly encouraged, with preference given to related degrees such as business administration, office administration, or management.

Experience

Successful candidate should have at least 2 to 4 years related experience. Experience in Personal Assistance and/or office administration is preferred.