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Sr. Administrative Assistant

Administrative | Sunnyvale, CA | Part Time, Contract, and Temporary

Job Description

Sr. Administrative Assistant 8111 


  • Collect and prepare information used for presentations and meetings for executive staff
  • Document meeting minutes as well as manage action items
  • Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)
  • Coordinate all travel arrangements, meetings, vendor and customer reviews, and special events such as department all-hands or off-sites
  • Answer phones, screen and document incoming calls, and redirect requests to optimize the management team
  • Reconcile expense reports and purchase requisitions submissions
  • Develop and manage meeting communications and cadence activities
  • Manage special projects for and with the senior staff
  • Provide back-up support for other executive administrators
  • Work with HR, Finance, Legal and other groups on reporting and reconciliation


  • 3+ years of experience working at the senior or executive level in an administrative or coordination role

Preferred Qualifications:

  • Experience with project and budget management
  • Experience with, Oracle, Selectica or cloud-based performance assessment tools
  • Experience supporting a large, rapidly expanding global sales organization
  • Expert knowledge of MS Office (Outlook, Word, PowerPoint and Excel)
  • Excellent communication, teamwork and organizational skills
  • Ability to take initiative and exercise good judgment, discretion and confidentiality in all tasks
  • Ability to quickly learn and adopt new technologies and processes
  • Ability to create and modify processes and scale best practices across the organization
  • Ability to confidently interact with senior and executive level management
  • Ability to work in a fast-paced, startup environment
  • Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision

$45-$50 per hour                                 Remote                                      30-40 hours/week                              6 Month Assignment