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Executive Assistant 3586

Administrative | Sunnyvale, CA | Full Time, Contract, and Temporary

Job Description

Executive Assistant

Responsibilities:

● Collect and prepare information used for presentations and meetings for executive staff 
● Document meeting minutes as well as manage action items 
● Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)
● Coordinate all travel arrangements, meetings, vendor and customer reviews, and special events such as department all-hands or off-sites
● Answer phones, screen and document incoming calls, and redirect requests to optimize the management team
● Reconcile expense reports and purchase requisitions submissions
● Develop and manage meeting communications and cadence activities
● Manage special projects for and with the senior staff 
● Provide back-up support for other executive administrators 
● Work with HR, Finance, Legal and other groups on reporting and reconciliation

Basic Qualifications:

● 1-2+ years of experience working at the senior or executive level in an administrative or coordination role

Preferred Qualifications:

● Experience with project and budget management 
● Experience with Salesforce.com, Oracle, Selectica or cloud-based performance assessment tools
● Experience supporting a large, rapidly expanding global sales organization 
● Expert knowledge of MS Office (Outlook, Word, PowerPoint and Excel)
● Excellent communication, teamwork and organizational skills
● Ability to take initiative and exercise good judgment, discretion and confidentiality in all tasks
● Ability to quickly learn and adopt new technologies and processes
● Ability to create and modify processes and scale best practices across the organization 
● Ability to confidently interact with senior and executive level management 
● Ability to work in a fast-paced, startup environment
● Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision

Pay rate $26.00 - $35.00/h                              Sunnyvale, CA 94085                                                   8 month contract