Administrative Assistant to RC-RV and Academic Grants

Roanoke College-Roanoke Valley (RC-RV) and Academic Grants seeks a detail-oriented and proactive Administrative Assistant with grant budget and reporting experience to support our team and ensure smooth operational production. One of RC-RV’s constituents, Explore@RC, a newly established, on-campus lab school, will be the major focus of assistance in 2024-25. After the first year, administrative duties will gradually shift to a more equal balance among all RC-RV constituents and Academic Grants.

This role is pivotal in providing essential administrative support to the leadership teams of RC-RV and Academic Grants making it a valued and integral part of our team. Contributions will be instrumental in ensuring the efficient and effective operation of the dual enrollment lab school (Explore@RC). This role involves handling various tasks related to office management, budget management, student services, and communication.

Key Responsibilities:

• Office Management:
  • Manage daily office operations, including answering phones and handling correspondence.
  • Schedule and coordinate meetings, appointments, and events for administrators and staff.
  • Maintain and update records, databases, and filing systems, ensuring accuracy and confidentiality
• Budget Management:
  • Assist with management of budgets for grants maintained by administrators
• Student and Parent Support for Explore@RC):
  • Assist with student enrollment and registration processes, including handling inquiries and maintaining records.
  • Assist with parent and student communication, promptly and professionally addressing questions, concerns, and requests.
  • Coordinate and schedule meetings, orientations, and other related activities.
  • Support student check-in and check-out processes as needed.
• Administrative Support:
  • Prepare documents, reports, and communications.
  • Assist in organizing and executing events, workshops, and academic programs.
  • Support implementing programs, including coordinating with partner institutions and tracking program-related activities.
• Communication & Coordination:
  • Facilitate effective communication with external stakeholders.
  • Coordinate with faculty and staff related to programming.
• Data Management:
  • Assist with data entry and management, including that related to student records, attendance, and academic performance.
  • Generate reports and summaries as required for internal and external purposes.
• Compliance & Confidentiality:
  • Ensure adherence to school policies, procedures, and regulatory requirements.
  • Maintain confidentiality of sensitive information and handle data with discretion.
• Supervision
  • Supervises student employees

Education, Experience, Skills, and Abilities:

· Associate’s degree in business administration, Education, or a related field (Bachelor’s degree preferred).

· Minimum of 2 years of experience in an administrative role, preferably within an educational setting.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with school management software.

· Excellent organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.

· Strong communication skills, both written and verbal, with a professional and courteous demeanor.

· Ability to work independently and as part of a team in a fast-paced environment.

· Experience with dual enrollment programs or higher education administration is a plus.

About Roanoke College

Roanoke College is a place where every student who works hard has the opportunity to succeed. We champion potential, providing essential learning and leadership through innovative academic programs and transformative educational experiences, giving students the mettle, mindset, and empathy to pursue lives of purpose, build meaningful careers, and meet society’s most pressing needs. Located in scenic Salem, Virginia, Roanoke College is an intimate, welcoming community that has served the local region and beyond for nearly 200 years. Now, we’re building on momentum and offering a Roanoke experience for today’s students and a legacy that belongs to every Maroon.