Administrative Assistant

About Roanoke College

Roanoke College is a place where every student who works hard has the opportunity to succeed. We champion potential, providing essential learning and leadership through innovative academic programs and transformative educational experiences, giving students the mettle, mindset, and empathy to pursue lives of purpose, build meaningful careers, and meet society’s most pressing needs. Located in scenic Salem, Virginia, Roanoke College is an intimate, welcoming community that has served the local region and beyond for nearly 200 years. Now, we’re building on momentum and offering a Roanoke experience for today’s students and a legacy that belongs to every Maroon. Learn about the College's new strategic plan, Imagine Roanoke: A Strategic Plan for Roanoke College and the 21st Century Learner.

Roanoke College is a nationally ranked residential liberal arts college affiliated with the Lutheran Church (ELCA), located in the beautiful Roanoke Valley of Virginia. A Phi Beta Kappa institution, Roanoke College is an equal opportunity employer and actively seeks diversity among its faculty, staff, and students; women and members of under-represented groups are especially encouraged to apply.

The Position

Performs administrative support for six academic programs, special programs, and several faculty members. This position is specifically providing support for the Schools of Education, Government, & Society and of Culture, Communication, & the Arts. Performs related responsibilities as needed and required.

Key Responsibilities:

• Provides administrative support including reception services, scheduling appointments, meetings, and travel, taking minutes, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents.
• Manage the physical spaces of the building(s) by ensuring housekeeping standards, room reservations for meetings and events, placing of work orders, as well as ensuring adequate office supplies, copier maintenance, and other office management duties.
• Assists students by answering questions and making appropriate referrals regarding questions about classes, registration, permissions, etc. using established guidelines.
• Provide budgetary support by tracking expenses and reconciling them, purchasing equipment and supplies, maintaining an inventory of office supplies, and utilizing college policies appropriately for procurement and budget management.
• Helps to organize and conduct events by securing space, equipment, food, preparing invitations, announcements, agendas, brochures, and packets, purchasing awards, making travel arrangements and reservations, and assisting with the event as it occurs.
• May assist with the collection of credentials and other required material during searches and/or collect scholarship applications.
• Supports the administrative business functions of the Schools by, creating brochures and newsletters, maintaining and updating the departmental website or databases, preparing personnel action forms, scheduling facilities, and entering housekeeping or work orders for facility maintenance.
• Assists with hiring students through implementation of college policies and procedures, including the submission of forms and announcements, and may supervise student employees, as needed based on ongoing projects.
• Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
• Supports the Schools by performing all other duties as assigned.

Education, Experience, Skills, and Abilities:

• High school diploma or equivalent, with some college preferred.
• At least three years of general office experience with experience in higher education preferred.
• Excellent interpersonal skills and communication skills.
• Ability to work independently and solve problems using established College policies and procedures.
• Ability to supervisor student employees, including training and performance management.
• Must possess proficient computer skills including knowledge of MS Office, with an ability to learn College systems.