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Executive Assistant

Hopewell Center-Downtown St. Louis | St. Louis, MO | Full Time

Job Description

ALM Hopewell Center is a Certified Community Behavioral Health Organization that provides comprehensive mental health services to children and adults in the northern and central parts of the City of St. Louis and North St. Louis City. A professional mental health staff serves a growing caseload of 2,800 patients, of which greater than ninety-five percent are chronically mentally ill and suffering from major psychiatric disorders. Hopewell Center operates a Psychosocial Rehabilitation Center and a Comprehensive Psychiatric Rehabilitation Center for adults and youth.

Essential Duties and Responsibilities: Handles a wide variety of situations and conflicts involving the clerical and administrative function of the office, which often cannot be brought to the attention of the executive. Compose correspondence requiring knowledge of Chief Behavioral Health Officer's view, philosophy, and some understanding of technical matters; may sign for executive when technical or policy content has been authorized. Notes commitments made by CBHO during meetings and arranges for staff implementation. On own initiative, arranges for staff members to represent organization at conferences and meetings, establishes appointment priorities, or reschedules or refuses appointments or invitations. Summarized the content of incoming materials, specially gathered information, or meetings to assist CBHO; coordinates the new information with background office sources; draws attention to important parts or conflict. Summarized the content of incoming materials, specially gathered information, or meetings assist CBHO; coordinates the new information with background office sources; draws attention to important parts or conflict. Locates and attaches related documents of correspondence which require the personal attention of the CBHO. Reads outgoing correspondence for CBHO's approval and alters writers to any conflict with the file or department from policies or CEO's viewpoints; gives advice to resolve the problem. Performs other secretarial and administrative duties.

Education and/or Experience: Bachelor's degree (B.A.) from four-year College or university; or one to two years related experience and/or training; or equivalent combination of education and experience.