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Accounts Payable Specialist

People's Health Centers | St. Louis, MO | Full Time

Job Description

Summary : Detail focused individual who will assist the Accounting Manager in coordinating the daily departmental operations and financial analysis for the organization.  Monitor on-going costs, prepare statistics and analyze trends and variances.

Job Description

  • Manage accounts payable using accounting software and other programs, analyze/review workflow process in Concur
  • Coding of invoices
  • Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment and reconciliation of subsidiary to general ledger .
  • Implement tactical processes, enforce policies and monitor internal controls.
  • Review purchase orders, invoice totals, terms of payment and other charges (i.e. ensure that the organization is not accessed any taxes, late fees or finance charges)
  • Reconciling vendor statements to ensure organization accounts for all possible invoices and credits
  • Research information to provide accurate and timely solutions to internal clients and vendors at designated facility site.
  • Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used.
  • Keep track of all payments and expenditures, purchase orders, invoices, statements, etc.
  • Generate payment to vendors on a routine schedule and match the check with backup for review by the senior accountant and controller.
  • Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.
  • Develop and maintain a filing system for financial information, records and documents to ensure easily available information.
  • Maintaining historical records
  • Continuing to improve the accounts payable process (i.e. identify systemic root causes related to the general ledger, accounting software, establishing and maintaining relationships with new and existing vendors, etc.)
  • Produce monthend and year end reports
  • Assist the superviosrs and managers with the problems regarding accruals, invoices, stale checks, expense periods nad inventory
  • Collects W9 information and maintains the AP tax information to meet IRS regulation
  • Assist in year end 1099 processing and preparation by verifying all data paid in aplicable year
  • Maintains the integrity of the vendor master file to ensure payments are aged properly
  • Assist in the preparation of the annual year end audit
  • Compliance with GAAP
  • Other duties as assigned

Job Responsibilities

  • Strong problem-solving skills and work ethics
  • Attention to detail
  • Excellent verbal, written, and interpersonal communication skills
  • Ability to work independently and/or contribute to an environment that fosters teamwork, effective communication and responsiveness 
  • Ability to prioritize, effectively handle multiple projects concurrently, and take ownership of work
  • Ability to meet tight deadlines, work extended hours during accounting close, audit periods and other critical times
  • Ability to maintain confidentiality of company information
  • Ability to maintain a balanced perspective in rapidly changing business circumstances
  • Basic data entry skills
  • Comfortable with math and calculations
  • Good listening and communication skills
  • Accurate and meticulous in data entry
  • Able to sit in front of a computer for long hours at a time

Education and/or Experience: High School Diploma and one to three years accounting experience, two years computer operations experience in a mainframe environment, including data processing, reports and system maintenance.   Healthcare experience preferred but not required.

Preferred Education: Associate’s (A.A.) or Bachelor's degree (B. A.) from four-year college or university;

Computer Skills: Proficient use of spreadsheets.  Have a working knowledge of accounting software, IBM A/S 400, Microsoft Access, Excel and Word applications.