Bid Coordinator

About Us:

Champro® is a privately-owned sporting goods and apparel manufacturer that has been in business for 30+ years. We deliver high-value, traditional & innovative athletic equipment and apparel via outstanding, integrity-driven customer service. Our business philosophy is focused on our customers and we take pride in providing them with the best overall values in team sports products.

Position:

We are looking for a strategic Bid Coordinator who will be responsible for managing the proposal development process, ensuring timely and high-quality bid submissions. This role involves coordinating with internal teams, gathering necessary documentation, and ensuring compliance with requirements. The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple deadlines simultaneously. This individual will work in our sales department reporting to our New Business Sales Manager.

Key Responsibilities

• Develop and implement bidding strategies that align with company objectives
• Assess bid opportunities and determine the feasibility of successful submission
• Utilize web-based bid invitation/management systems such as Educational Data Services, Equal Level and GovSpend to conduct bid searches and identify opportunities
• Oversee the creation of compelling, well-structured bid responses
• Create and maintain bid data base for items frequently listed on bids. List by item with brand, model number, CHAMPRO equivalent, recent winning bid prices and company name
• Ensure all documentation is accurate, complete, and delivered on time
• Collaborate with sales, finance, legal, technical, and marketing teams to gather necessary bid content
• Manage bid-related communications with internal and external stakeholders
• Work with TSMs to choose regional dealer bid partners who will:
  • Accept 10% - 15% GPM on winning bids
  • Manage post bid award communications with bid issuing organizations
  • Invoice bid issuing organization for product shipped
  • Collect receivable from bid issuing organization and submit timely payment
  • Assist in setting up CHAMPRO product in on-line market place
• Transmit bids to Bid Administrator at Sakira Manufacturing. Bid Administrator will:
  • Utilize Bid Data Base to match all possible CHAMPRO product and enter prices
  • Submit bids directly to issuing organizations on behalf of designated CHAMPRO dealer
• Provide insights on market trends and competitor activities

Required Skills & Qualilfications:

• Bachelor’s degree in business, marketing, engineering, or a related field.
• 2+ years of experience in bid coordination, proposal writing, or a related role
• Strong project management and organizational skills.
• Excellent written and verbal communication abilities.
• Ability to work under tight deadlines and manage multiple bids simultaneously.
• Knowledge of contract management and procurement processes.
• Proficiency in Microsoft Office Suite, CRM systems, and bid management software

Company Culture:

We are proud to offer eligible team members a full-range of benefits including medical, dental, vision, life insurance, as well as voluntary benefits including life, STD. LTD, critical illness, hospitalization, and accidental. We also offer 401K, Profit Sharing, paid time off, holidays, transit program and reimbursement toward gym membership fees.

Champro has a collaborative atmosphere working together to exceed our customers’ expectations, as well as, an Equal Opportunity Employer bringing together diverse individuals to develop new and innovative solutions.