Facilities Auxiliary Services Supervisor
Facilities | North East, MD | Full Time
Founded in 1968 to meet the post-secondary and continuing education needs of Cecil County residents, Cecil College has been serving the community and shaping its future for nearly 50 years. The College is governed by a Board of Trustees appointed by the governor. The College’s fifth president, Dr. Mary Way Bolt, reports directly to the Board of Trustees.
Cecil College is centrally located in Maryland’s most northeastern county, just one half mile from Interstate 95. It is easily accessible from Philadelphia and Baltimore, as well as from Wilmington, Delaware.
With a diverse student population, Cecil College enrolls approximately 2,500 credit students and 3,400 non-credit students. Cecil offers associate degrees, certificate programs and non-credit classes. Cecil offers a variety of associate degree and certificate programs.
Through its open admissions policy, Cecil College provides learning opportunities for all who have the desire and ability to benefit from its courses and programs, regardless of age, gender, ethnic origin, sexual orientation, disability, or socioeconomic status.
The Facilities Auxiliary Services Supervisor is responsible for supervising and ensuring all campus events are planned, staffed, equipped, and executed to the satisfaction of Cecil College and external partners. The Facilities Auxiliary Services Supervisor is also responsible for the supervision of duplication and mail/package receiving and distribution operations as well as provides administrative support for the Facilities Department.
1. Works with internal and external customers to plan all aspects of events/room rentals.
2. Coordinates the set up and breakdown for events with Facilities.
3. Reviews event schedule with Public Safety to ensure event coverage.
4. Writes and implements event contracts.
5. Gathers, sets up, tests, and prepares all event related equipment needed.
6. Coordinates, supervises and monitors the activities of support staff and vendors.
7. Arranges and assists caterer as needed.
8. Assists presenter as needed.
9. Remains available to assist with any during-event needs.
10. Maintains the inventory for equipment and stock supplies.
11. Maintains all setup equipment and storage areas in a clean and organized manner.
12. Performs or schedules all maintenance and preventive maintenance on setup related equipment.
13. Coordinates the rental (as needed) and set-up of stages, tents, tarps, podiums, lecterns, screens, etc.
14. Arranges for IT to provide AV event services.
15. Communicates to supervisor on a regular and timely basis the status of projects, assignments, and duties, and any problems arising there from, and suggestions for solutions to the problems.
16. Works with Public Safety to arrange parking, traffic flow, etc., for special events.
17. Responsible for day-of event signage.
18. Provides oversight of mail/package receiving and distribution as well as duplication departments including coordination, direct supervision, budgeting, policy and process review.
19. Serves as the fill-in operator for mail/package receiving and distribution as needed.
20. Provides administration support including entering work orders, vendor invoice collection/reconciliation, processing requisitions, scheduling, and record-keeping.
21. Assists with vendor/contractor management to include document submittals/retrievals (COI and W-9), scheduling, and necessary follow-up communications.
22. Ensures compliance with all local, state, and federal safety and environmental regulations.
23. Ensures compliance with all College rules and policies.
24. Other duties as assigned.
· Education: Associate degree required. Will consider applicants who are in the process of obtaining an associate’s degree and/or individual must commit to completing an associate’s degree program from an accredited institution within 2.5 years of start date.
· Experience: One year supervisory experience. Three years’ experience in event planning. One year general maintenance experience helpful.
· Skills/Training: Ability to work well with others throughout the campus community. Professional oral and written communications skills.
· Proficiencies: Technical proficiency in computer software, and knowledge of general computer set-up. Event planning knowledge including floor planning, caterer contracting, linen rental, and event billing. Sound decision making ability. Also requires a high level of interpersonal skill and client knowledge to assist in the decision-making process for the various setups. Requires the ability to work under pressure in front of large groups.
· Scheduling Requirements: Must be available to work flexible schedule including evenings and weekends (for multiple events/set ups) as needed.
· Physical Demands: Must be able to lift and move up to a maximum of 75-100 lbs. on a regular basis. Must be able to pull/push “rolling” carts/dollies weighing up to 375-400 lbs. occasionally. The physical activity of this position includes, but is not limited to: climbing, walking, stooping, kneeling, crouching, reaching, standing, pulling, lifting, grasping, twisting and sitting.
· Other Requirements: Valid Driver’s License with satisfactory driving record. The worker will be subject to dust, noise, fumes, and odors. The worker will be exposed to inside and outside environmental conditions. Safety equipment will be provided where needed and required to be worn or used.
For best consideration, please apply to the position by March 5th, 2021.