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Purchasing Coordinator

Accounting & Finance | Kensington, MD | Full Time

Job Description

About Us:

Casaplex integrates cutting-edge technology into smart buildings to provide solutions for corporate office spaces, hospitality, government, education and even high-end residential applications. Our mission is to enhance the way people work and collaborate through the innovative use of technology.

To achieve our objectives we focus on three simple things: (1) Hiring and developing great people, (2) Delivering carefully engineered solutions, and (3) Turning our clients and employees into lifelong raving fans. We offer all the standard benefits, including health and dental, paid time off, 401k with company match and a great working environment filled with energetic, team-oriented people

Summary

Casaplex is looking for a growth-minded team player to join our accounting department with a focus on procurement of equipment and materials to support our Project Managers and the Client Services department. 

The Purchasing Coordinator is responsible for procuring equipment and other materials for Casaplex projects on time and within budget. The position involves actively managing relationships with our suppliers as well as internal relationships within the organization. As part of the Accounting team, this position will also take an active role in other accounting and finance tasks including accounts payable and accounts receivable activities. This position reports directly to the CFO. 

The ideal candidate is a highly detail-oriented, motivated self-starter, with excellent organizational and communication skills. The ideal candidate is growth-oriented with a passion for excellence.

Responsibilities

  • Review purchase requests from project managers for accuracy. Identify and communicate potential errors and omissions 

  • Place purchase orders with approved suppliers daily, based on project needs. 

  • Ensure parts and materials are purchased at the most competitive price. 

  • Ensure credit is received for outstanding credit memos.

  • Promptly respond to internal and external inquiries relating to accounts payable with courtesy, ensuring vendor satisfaction.

  • Reconcile vendors statement weekly for resolution of outstanding or disputed invoices and unapplied credits.

  • Communicate with colleagues, management and vendors regarding account or invoice concerns/issues.

  • Maintain relationships with vendors 

  • Maintain accurate and up-to-date vendor price lists in ERP system.

  • Coordinate and assist in taking the yearly physical inventory.

  • Work with Operations to maintain accurate reorder points for all inventoried parts.

  • Negotiate better pricing and better terms with Vendors when possible

This position also entails filing; data entry; copying/scanning documents; and other duties as assigned, including general accounting and administrative duties. 

Requirements

  • General knowledge of Generally Accepted Accounting Principles (GAAP).

  • Bachelor’s degree or equivalent experience

  • 2 to 5 years related experience 

  • Proficiency in MS-Excel with intermediate financial modeling skills

  • Must have strong organizational, problem solving skills, and strong attention to detail.

  • Candidate Qualities - naturally curious, disciplined, methodical, cooperative, patient, determined. 

Apply

To apply, please send a resume and a cover letter highlighting your unique qualities, experiences, and background.