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Accountant / Administrative Assistant

Finance | Kensington, MD | Full Time and Part Time

Job Description

About Us:


Casaplex is a new breed of technology systems integration company.

Knowledgeable experts on the latest technology and trends, Casaplex provides its clientele with a large variety of products and solutions to choose from.  Our products are chosen not only based on their proven leadership in their respective fields, but also for their commitment to social responsibility.  

By finding new ways for professionals in different fields of technology to join forces and collaborate on projects, we seek to solve today’s problems with today’s solutions and then proceed to develop improved systems and technologies that will shape the future.

Accountant / Administrative Assistant

Knowledge Required:

General knowledge of Generally Accepted Accounting Principles (GAAP).
Ability to reconcile cash and cash equivalents.  
Must have strong organizational, problem solving skills, and strong attention to detail.
Knowledge of Quickbooks including use of classes, built in reporting functions and advanced modification of  reports.

This position also entails filing; data entry; timesheet coding; copying/scanning documents; handling RMA requests; providing general support for Payroll, Cash Receipts and Billing; and other duties as assigned.

General Accounting Tasks
-Reconcile multiple bank accounts and resolve any discrepancies.
-Reconcile credit card accounts and ensure charges are coded against project expenditures.
-Preparing and recording deposits
-Data entry of all Vendor bills following company procedures

Client Billing
-Timely and accurately process billable labor hours.
-Properly assign billable equipment to clients.
-Manage clients and client jobs in quickbooks with correct ID#.
-Review employee travel expenses for reimbursement and submit to client.

Payroll Management
-Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
-Overseeing A/P, A/R, payroll, FA and general ledger functions
-Analyzing billing, expenses and job costing

Accounts Payable Management
-Verify vendor accounts by reconciling monthly statements
-Maintain good standing with vendors by paying bills on time every time
-Negotiate better terms with Vendors when possible
-Pays vendors by monitoring discount opportunities

State/Federal Reporting
- Report sales taxes by calculating requirements on paid invoices.
- Keep up to date with all Sales Tax requirements in DC/MD/VA for proper filing
-Perform W9, and 1099 reporting
-Prepare end of year financials and work with outside tax accounting firm to file yearly federal and state taxes

Preparing Financial Statements
-Prepare cash flow statements on a weekly/monthly basis.
-Prepare PnL for multiple departments within the company.
-Prepare weekly financial reports and address areas of concern to the CEO.
-Performing financial analysis of balance sheets and income statements

Big Pluses:
-Understanding government contracting and DCAA regulations
-Having Quickbooks ProAdvisor Certification