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Agricultural Programs Coordinator

County Fair | Caldwell, ID | Full Time

Job Description

Position closing date:  Position will remain open until filled

Starting wage:  $40,338 - $45,916 annually, DOE

General Statement of Duties:  

Performs a variety of administrative duties in planning, organizing and directing the Agricultural Programs for the Canyon County Fair; performs clerical, bookkeeping and office duties to support the functions of the department; performs related work as required.

 Classification Summary:  

The primary function of an employee in this class is to perform a wide variety of tasks associated with the Fair’s livestock exhibit programs, agricultural education programs and lease and management of Fair facilities for agricultural events. Maintain basic understanding of show ring livestock and agricultural competitions and trends. Requires effective use of Fair’s resources with a constant focus on customer service, new technology, marketing trends and opportunities. The Agricultural Programs Coordinator provides working supervision over support staff and volunteers in livestock and agricultural education programs and works under the general direction of the Fair Director. The principal duties of the position are performed in a general office environment and outdoors during the Fair.

 Examples of Work (Illustrative Only): 

Essential Duties and Responsibilities:

  • Plan, coordinate and manage all functions of livestock and agricultural activities during the Canyon County Fair and during non-Fair events held at the Canyon County Fairgrounds.
  • Maintain a strong working relationship with Canyon County Extension, area FFA advisors, other fairs and livestock shows and various organizations that support and promote agriculture;
  • Establish rules for participation and prepare Exhibitor Guide, with consideration to meeting 4-H and FFA program rules, requirements, mission and needs;
  • Secure livestock judges and make travel arrangements;
  • Develop and facilitate processes for livestock declaration and/or weigh ins, tagging and entries, in consideration of the needs of the Market Livestock Sale Committee;
  • Plan and facilitate special events for Youth Livestock Exhibitors including, but not limited to: Fair Final Drive, Large and Small Animal Round Robins.
  • Communicate effectively with livestock exhibitors, volunteers, clients and guests;
  • Appoint and supervise superintendents, show committee members, support staff and volunteers in livestock and ag education programs;
  • Develop and maintain a procedures packet provided to Livestock Show Officials; provide resource information to officials during livestock shows or events and ensure the established rules are followed consistently and fairly;
  • Order ribbons and awards, oversee/secure award sponsorship, record results and distribute awards/premiums;
  • Maintain records, conduct research, make recommendations and create reports for the Fair Board on issues as they arise;
  • Develop and implement agricultural educational programs;
  • Seek and/or develop new contests, displays, activities for exhibitors and public for both livestock and non-livestock agricultural events;
  • Assist wherever necessary to ensure the Fair’s agricultural educational messages are current and effective in static and/or interactive areas for exhibitors and public during the Fair and any areas that may be operated all year long on or off-site as directed;
  • Participate in industry related conferences and advisory committees to attain innovative ideas and program improvements;
  • Ensure all Fair Board policies, County procedures and State laws are followed;
  • Perform all work duties and activities in accordance with County policies, procedures and safety practices.

Other duties and Responsibilities:

  • Perform other related duties as required.

Knowledge, Skills, and Abilities:

Knowledge of:

  • English grammar, spelling, composition, and punctuation;
  • Fair practices, procedure and diversity of Fair activities;
  • Management and coordination of personnel;
  • Modern office procedures and methods;
  • Customer service policies, techniques and objectives;
  • Principles and techniques of receiving entries, cash handling and data entry;
  • Agriculture and the specialized products of Canyon County;
  • Background or knowledge of animal agriculture, including 4-H and FFA.

Ability To:

  • Adapt to unforeseeable challenges and opportunities with a solution-oriented perspective; 
  • Communicate effectively, both orally and in writing;
  • Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;
  • Demonstrate integrity, ingenuity, and inventiveness in the performance of assigned tasks;
  • Establish and maintain effective professional relationships with employees, subcontractors, elected and appointed officials, fair board, volunteers, local businesses, community organizations, and the public;
  • Provide effective supervisory support to assigned department;
  • Enforce rules and regulations;
  • Be an independent worker, but understands the value and necessity of working as a team; interest in going beyond status quo;
  • Operate standard office equipment including a personal computer with job-related software;
  • Operate a motor vehicle;
  • Ability to work varied hours, including evenings and weekends.

Acceptable Experience and Training:

  • High School diploma or GED equivalency required;
  • Bachelor’s degree in a related field, with coursework in livestock, agriculture or business management preferred;
  • Two (2) years’ experience working within the fair industry, or similar field, with stock show management and competitive exhibits preferred;
  • Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

Special Qualifications

  • Valid Idaho drivers license;
  • Must successfully complete a background investigation.

Essential Physical Abilities:

  • Sufficient clarity of speech and hearing, with or without reasonable accommodation, which permits the employee to discern verbal instructions and communicate effectively in person and on the telephone.
  • Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and review, evaluate, and prepare a variety of written/typed documents and materials;
  • Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate standard office equipment, a personal computer, and motor vehicle;
  • Sufficient personal mobility, flexibility, strength, and physical reflexes, with or without reasonable accommodation, which permits the employee to continuously stand, walk, or sit for an extended period of time, and to work in an office and outdoor environment during the summer.

EOE Statement

Canyon County is an Equal Opportunity Employer. Employment decisions related to recruitment and selection are made without regard to race, color, religion, sex, national origin, age, disability or genetics.