Sr. Finance Specialist

Starting hourly wage $25.11 - $29.89 (DOE)

Job Summary

The primary responsibilities of a Sr. Finance Specialist include maintaining financial records, processing purchase orders, managing claims and chargebacks, ordering supplies, preparing monthly statements, and providing general administrative and customer support.

Key Responsibilities

Vendor and Financial Account Management

• Review, verify, and process vendor invoices for payment; maintain records of all vendor accounts and payments
• Maintain and balance external customer financial accounts, including deposits
• Manage financial systems

• Serve as the liaison between vendors and the organization to resolve disputes quickly and fairly

• Maintain accurate records of claims, including supporting documentation such as correspondence with vendors, invoices, and delivery notes
• Monitor and review chargeback notifications received from banks or payment processors; analyze disputed transactions by reviewing transaction details, order history, communications with the customer, and payment information
• Work closely with other departments to resolve financial discrepancies and provide support for financial decision-making
• Analyze financial data to identify trends, discrepancies, and opportunities for cost savings or improved financial processes

Reports and Statements

• Prepare, distribute, and maintain a variety of reports, records, documents, correspondences, log sheets, and related documents

Purchasing and Supplies

• Issue purchase orders for supplies according to office policies and procedures

Administrative and Customer Support

• Provide general administrative, accounting, and customer service support
• Perform data entry, faxing, typing, and filing in support of office functions
• Answer incoming telephone calls from the public and other county departments as needed, providing information and routing calls to the appropriate recipient
• Respond to inquiries and requests, providing information on county services, policies, and procedures
• Receive, sort, and distribute mail and packages to the correct department or recipient
• Sort and prepare out-going and inter-office mail, including monitoring postage meter usage for billing
• Monitor postage meter usage daily for billing purposes

Other Duties

• Perform all work duties and activities following county and office policies, procedures, and safety practices
• Perform other duties as assigned

Qualifications

Skills and Abilities:

• Proficient in office equipment and software applications relevant to the role; Quickbooks, Microsoft Office, and Adobe software products, including Word, Excel, Publisher, Acrobat, and Illustrator
• Knowledge of customer service procedures, techniques, and objectives
• Understanding of accounting, bookkeeping, and cash handling practices and procedures
• Communicate clearly and effectively both, verbally and in writing
• Follow written and oral instructions
• Collaborate constructively with colleagues and the public to deliver high-quality public service
• Build and maintain strong working relationships with county staff, officials, vendors, and the public
• Respond courteously to inquiries, even in challenging situations
• Learn county functions thoroughly to provide accurate information and explain services, policies, and procedures
• Maintain records, research data, and prepare clear reports, concise reports
• Manage multiple tasks, handle interruptions, and meet deadlines

Special Qualifications

• Valid driver’s license
• Successfully complete a background check

Education and Experience

• High school diploma or GED equivalency required
• Four years of accounting, bookkeeping, or general office experience preferred
• An equivalent combination of experience and training may be considered

• Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions, review and process documents, supervise the work and performance of others, and organize documents and materials
• Sufficient clarity of speech and hearing, or other communication capabilities, with or without reasonable accommodation, which permits the employee to discern verbal instructions and communicate effectively on the telephone and in person
• Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate a multi-line telephone system, a personal computer, and standard office equipment
• Sufficient personal mobility, strength, agility, and physical reflexes, with or without reasonable accommodation, which permits the employee to work at a keyboard for an extended period, move or lift to 50 pounds, and work in an office environment

Disclaimer

To perform this job successfully, an individual must be able to perform the primary job responsibilities satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice.

Canyon County is an Equal Opportunity Employer. Employment decisions related to recruitment and selection are made without regard to race, color, religion, sex, national origin, age, disability or genetics.