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Office Coordinator *

Administrative | Cambridge, MA | Full Time, Contract, and Temporary

Job Description

Office Coordinator 755632 *

Dynamic individual needed for the front desk in our Cambridge, MA site for an extraordinary technology company. Seeking a full-time receptionist who can manage a busy flow of phone inquiries, onsite customer visits, interviews and much, much more.  Duties at multiple sites to include providing top-notch customer service over the phone and in person, assisting with general administrative support work for the office, prepping interview schedules, shipping/receiving duties and maintaining inter-office organization. You will be the first point of contact in this role, therefore strong written and verbal communication skills are a must.

Responsibilities:

  • Front Desk
    • Receiving/Directing visitors 
    • Operate phone line 
    • Maintain a neat and presentable reception area 
    • Coordinate daily meeting room set-up/break-down based on Outlook 
    • Assist with catering orders for internal functions/meetings 
    • Assist with office supply orders 
    • Assist with shipping/receiving as needed 
    • Prep outgoing FedEx labels online as needed 
    • Perform facilities support as needed 
    • Work with building security and visitor access 
    • Typing, filing, sorting, mail/faxing and research duties 
  • Administrative Duties
    • Light calendar management and travel arrangement for SVP, Engineering  
    • Administrative duties as needed
  • Human Resources
    • Distribute daily interview schedules and resumes 
    • Welcome interviewers/offer hot or cold beverages 
    • Administer proper release forms before the candidate starts an email 
    • Work with recruiters on booking travel/hotel for out of town candidates 
    • Schedule lunch meetings for appropriate interviews 
    • File resumes, schedules and NDA 
    • Assist with the preparation of new hire packets

Requirements: 

  • Excellent written and verbal skills.
  • Detail oriented, computer literate, excellent communication and interaction skills.
  • Ability to use Microsoft Excel, Word, PowerPoint and Outlook
  • Ability to work independently and meet goals/objectives with minimal supervision.
  • Self-starter, intuitive and perceptive.
  • Positive attitude and professional image

$20 per hour              Cambridge, MA 02140                 6 Month Assignment