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Executive Assistant

Administrative | Newark, NJ | Part Time, Contract, and Temporary

Job Description

Executive Assistant 1053384 

A leading podcast and audiobook company is seeking an Executive Assistant. The ideal candidate is highly proficient in the MS Office suite. The company offers a great work environment!

Executive Assistant Benefits:

  • Worksite: Leading podcast and audiobook company (Newark, NJ 07102, Open to remote) 
  • W2 Employment, Group Medical, Dental, Vision, 401k
  • 40 hours/week, 3 Month Assignment

Executive Assistant Responsibilities: 

  • Manage heavy calendar of internal and external meetings, lots of moving parts, varying time zones, back to back meetings.
  • Follow-up fast on items that need attention with follow-up and follow-through.
  • Manage items and approvals via Workday.
  • Update and manage Outlook Contact database.
  • Manage day-to-day projects like compiling and sending newsletters, updating and editing PowerPoints, and saving to PDFs, while managing the items that come up throughout each day.
  • Research and prepare assistance for external meetings.

Executive Assistant Qualifications: 

  • Highly proficient in MS Office suite.
  • Highly proficient in managing and using Outlook Contacts.
  • Experience with Workday is nice to have.
  • Able to edit and update decks using PowerPoint.
  • Light research capabilities to help our executive with external meeting preparation.
  • International awareness, considerate and knowledgeable with global time zones.
  • Ideally, someone who takes swift action, who has prompt responsiveness, is digitally savvy, and uses smarts and common sense.
  • Anticipate needs and stay ahead of the items that need attention throughout the day.
  • High attention to detail.
  • Thrive in a fast-paced environment
  • Demonstrate a strong work ethic.

Shift:

  • Available as needed beyond 9 am-5 pm.