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Office Manager

Administrative | San Jose, CA | Full Time

Job Description

Professional Plastics, a leading distributor of high-performance engineering plastic shapes, is currently offering great career opportunities in the plastics industry. We are a family-owned and operated business that values hard work, integrity and ethics. We are interested in hiring motivated professionals who share our core values and desire to be part of a dynamic team. Established in 1984, Professional Plastics has grown to 21 locations across the USA, Singapore & Taiwan. Professional Plastics is an equal opportunity employer and offers competitive pay and benefits.

Benefits Package: 

  • Medical 
  • Dental 
  • Vision 
  • Flexible Spending Account 
  • 401K Plan 
  • Basic Life and AD&D 
  • Voluntary Life Insurance 
  • Long Term Disability
  • Employee Assistance Program
  • Vacation 
  • Sick Leave 
  • Paid Holidays

Essential Duties and Responsibilities: includes the following, as well as other duties that may be assigned.

  •  Responsible for sourcing and maintaining contracts for office and warehouse supplies to support necessary goods to perform daily tasks
  • Point of contact for facility maintenance issues
  • Partner with corporate HR to maintain office policies as necessary
  • Manage service and maintenance schedules associated with operational functions of the branch
  • Manage and file documentation for the branch
  • Manage inbound and outbound mailing for the branch
  • Coordinate with IT department on all office equipment
  • Manages reception at front desk for all guests- including visitors, vendors and walk-in customers.
  • Responsible for reception of all inbound phone calls
  • Coordinate schedules and appointments for visitors of the office
  • Responsible for purchase order management to include assisting in spot buy order entry, confirming receipt/delivery of all open PO’s and resolution of past due PO’s
  • Responsible for sales order management to include assisting in sales order entries, maintaining open order reports and invoicing sales orders
  • Responsible for quality control to include managing certifications and test reports and all documentation related to records of goods
  • Responsible for operations management to include monthly Operational Efficiency (OOE) report, monthly inventory cycle counts, analysis and reporting of all operational policies and procedures
  • Responsible for accounting to include accounts receivables, and reconciling invoices, billing and orders

Experience: Previous office administration experience required, experience in manufacturing, warehouse, plastics industry a plus.

If being part of the Professional Plastics Team sounds EXCITING to you, APPLY now!

Equal Opportunity Employer: Disability/Veteran

Job Type: Full-time

Key Words: administration, manager, credit cards, purchase orders, sales orders, manufacturing