Business Manager

Business Manager

Want a role that blends accounting expertise with business management — without the stress of payroll or tax season chaos? Join Olomana Loomis ISC, an established and growing integrated consulting, marketing, and communications firm based in Hawai‘i since 1996.

We’re seeking a Business Manager who brings both financial precision and operational insight - a detail-oriented professional who enjoys a dynamic environment, flexible hybrid work, and the chance to collaborate directly with our executive team.

About the Role

The Business Manager plays a key role in supporting the operational, financial, and administrative health of the organization. This position combines accounting and business operations responsibilities to ensure smooth day-to-day functions, accurate financial reporting, and efficient coordination across departments. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities in a collaborative, fast-paced environment.

This is a hybrid position, offering flexibility while providing meaningful support to the leadership and finance teams.

Key Responsibilities

• Accounting & Finance (About 50%)

  • Process vendor invoices, verify documentation, and prepare timely payments.

  • Manage accounts receivable, including client invoicing, collections, and recording deposits.

  • Perform and reconcile bank deposits, credit card transactions, and petty cash.

  • Maintain accurate and organized financial records and ensure compliance with accounting standards.

  • Reconcile discrepancies by researching and resolving issues promptly.

  • Support the Controller and Media Planner/Buyer with data entry, cost tracking, and campaign billing reports.

  • Assist with monthly closing procedures and preparation of financial statements.

  • Provide financial reports and summaries for leadership and project managers.

• Business Operations & Administration (About 50%)

  • Oversee general office operations, including vendor relationships, contracts, insurance renewals, and purchasing.

  • Manage internal systems for workflow, documentation, and communication (e.g., project management tools, CRM, HR portals).

  • Coordinate onboarding for new hires and support HR-related functions (timesheets, payroll, benefits administration).

  • Serve as a point of contact between accounting, project teams, and leadership for budget updates and expense control.

  • Monitor company KPIs and operational metrics, helping leadership identify opportunities for efficiency or growth.

  • Partner with leadership to develop and track annual budgets, forecasts, and performance dashboards.

  • Support the development of business policies and operational procedures that promote efficiency and accountability.

  • Assist in preparing board or client-facing reports, proposals, and presentations with financial or operational data.

  • Contribute to strategic initiatives such as business system upgrades, process automation, and performance tracking.

Qualifications & Experience

• Associate’s or Bachelor’s degree in Accounting or related field preferred.

• Minimum 3 years of accounting experience, with a focus on AR/AP.

• Proficiency in accounting software; Workamajig, QuickBooks, or similar platforms strongly preferred.

• Proficient in Google Workspace and Microsoft Excel/Word.

• Strong organizational and time management skills with attention to detail.

• Ability to work independently and meet deadlines.

• Must pass a written accounting test.

• Background check required.

Core Competencies

• Financial Accuracy: Maintains detailed, audit-ready records and reconciliations.

• Operational Agility: Streamlines processes, anticipates needs, and ensures smooth day-to-day functioning.

• Collaboration: Builds trusted relationships across teams and vendors.

• Strategic Insight: Connects financial data to business strategy and performance outcomes.

• Integrity & Discretion: Handles sensitive information responsibly and professionally.

Perks

• Hybrid work arrangement (in-office and remote)

• Parking subsidy or monthly bus pass

• 401(k) with company match

• Year-end performance bonus

• Professional development support