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High School Out of School (ASP) Program Coordinator

Lighthouse 9-12 Band (High School) | Oakland, CA | Full Time

Job Description

High School Out of School (ASP) Program Coordinator Job Announcement

The Organization

Lighthouse Community Public Schools

Social justice movements come in all shapes and sizes.  Here at Lighthouse Community Public Schools, we are engaged in an educational movement that goes beyond our classrooms working to disrupt educational inequities by providing our students and families exceptional educational opportunities every day. Grounded in our core values of community, integrity, agency, love, and social justice rooted in EL Education Model, LCPS is a leader in fostering innovative schools achieving exceptional student outcomes where each child is at the center of their own learning. Our mission is to prepare diverse students for college, a career of their choice, and to be lifelong changemakers.


Founded in 2002, LCPS operates a high-achieving K-12 public charter school, and our K-8 sister site, Lodestar, that opened in Fall 2016; serving nearly 1,300 students in East Oakland. Lighthouse is a beacon for public education and our graduates fulfill the promise of a better, brighter Oakland.  95% of our graduates, almost all of whom are first-generation college students, are accepted into four-year colleges. We were named the Hart Vision Charter School of the Year in 2013, and the #1 high school for closing achievement gaps for low-income Latino students in 2016. If the work we do here at LCPS appeals to your values regarding quality education for all then please join our movement!  Learn more at 



The Opportunity

About the High School Out of School Time (ASP) Program Coordinator Position

Lighthouse Community Charter School is looking for an Out of School Time (ASP) Program Coordinator for our High School program who is relentlessly committed to ensuring that traditionally underserved students of color achieve our mission of completing college and securing the career of choice. The AOut of School Time (ASP) Program Coordinator plays an important role by coordinating a suite of out of school opportunities and extracurriculars to support our high school students to achieve academic and character outcomes in service of our mission and aligned to our graduate profile. Additionally, the Out of School Time (ASP) Program Coordinator needs to be a capable team player who communicates effectively with the High School Principal and administrative team, teaching staff, and external partners and subcontractors. Finally, the Out of School Time (ASP) Program Coordinator is a consummate project manager with strong organization and attention to detail managing and reporting on all aspects of ASSETS grant compliance including tracking the attendance and fulfillment of all grant requirements with a high degree of accuracy. All of this is in service of the school mission, ensuring that every child is prepared for college and the career of their choice.


We are looking for a HS Out of School Time (ASP) Program Coordinator who exhibits competencies:  

  • Mission and Core Values Focus:  Inspired by our mission and belief that all students can achieve, models the LCPS’ values of community, integrity, love, social justice, and agency in their work and relationships.

  • Out of School Programming Knowledge & Vision:  Knowledge of community resources and partners to expand out of school opportunities for high school students in a variety of areas.

  • Project Management: Create and execute detailed timelines in order to move forward and complete projects associated with different out of school opportunities in a timely manner.

  • Organization & Detail Orientation:  Possesses incredible attention to detail and the ability to handle multiple work streams.

  • Community Relationship Building & Collaboration:  Demonstrates an ability to manage diverse relationships, including HS core day staff, our college counseling team, external partnerships and subcontractors, students, and parents.

  • Communication:  Strong written and verbal communication skills, including grant reporting. Communicates clearly, consistently, and in a highly responsive manner to staff, families, students and external stakeholders, including subcontractors. 


  • Holds primary responsibility for the management, oversight, and success of all “out of school time” program offerings for the High School. 

    • This includes a combination of:

      • Faculty office hours and before and after school tutoring programs, including SAT/PSAT, foreign language, and online coursework

      • Student clubs and intramural athletics offerings

      • Student internships and college counseling

      • Summer credit recovery and fall, winter, and spring intersession programming for HS students

      • Partnerships with external organizations and partners to expand opportunities and learning for students

      • Student supervision 

    • Collaborate with Director of College and Career to support the development of the youth internship model.

    • Identify opportunities to partner with outside organizations and subcontractors to bring in additional opportunities and learning experiences for students and families.  

    • Oversee field trips and external learning opportunities for students.

  • Facilitate and monitor day-to-day operations of the high school out of school program:

    • Oversee, track and monitor student registration, recruitment and retention in various out of school program offerings and activities.

    • Maintain efficient, organized office systems, distribute, collect, and track student attendance daily including maintaining and storing attendance records.

    • Coordinate with core day operations and facilities staff regarding use of space for out of school time programming.

    • Make decisions regarding student behavior management in collaboration with school administrators

    • Manage supply ordering as needed, including, distributions and collection of receipts and budget maintenance when appropriate

    • Supervise all students involved in programming

  • Provide oversight of tutoring and other out of school time programs, including:

    • Manage all subcontracting relationships with external program partners including getting MOUs in place and monitoring the success of partnerships towards agreed upon outcomes.

    • Conduct observations and provide on-site coaching, support, and oversight for all tutoring staff whether LCPS employees or subcontractors. 

    • Be the primary supervisor of any LCPS assigned 9-12 tutoring or out of school program opportunities staff, including hiring, recruitment, regular check ins, and evaluation (if not contracted through an outside agency).

    • Manage the high school campus during before and after school hours to ensure safety and security of the facility in partnership with HS leadership team.

  • Manage grant oversight and program budget in partnership with Director of Finance and Development Team:

    • Manage the budget of the program and ensure budgets are aligned to goals and student need.

    • Comply with administrative operating practices set by LCPS including: Aeries, Powerschool, SWIS, and ASSETS grant reporting data system.

    • Implement and enforce all ASSETs grant and school policies.

  • Attendance Records & Grants Data Collection & Reporting: Maintain daily attendance and other data collection systems and reporting for all HS Out of School Time programs and grants (ASSETS, and OFCY):

    • Make attendance copies

    • File weekly attendance & compile monthly Powerschool “Class Audit Report”

    • Compile all ASP enrollment numbers to specified spreadsheets

    • Maintain and collect 9-12 demographic data intake form for ASSETs reporting

    • Be the sole holder of all OFCY reporting except narratives, including: adding activity blurbs, schedule & dates, units of service and staff assigned to each activity as well as enrolling students to activities and/or choosing students’ enrichments from compiled data.

    • Utilize SWIS for behavior reporting and provide to DRTI as needed

  • Other duties as assigned by supervisor


  • A.A. required, B.A. or B.S. preferred

  • 2+ years of experience in urban education or out of school programming serving low-income students of color, preferred

  • 2+ years of experience in program management or project management in an education or non-profit setting, preferred

  • Experience with grant reporting and budgeting, preferred

  • Experience with Google apps

  • Bilingual in Spanish a plus

Time Commitment 

12-month (220 days), full-time exempt salaried employee (1.0 FTE), with typical work hours between 9:30-6:30pm. Some morning, weekend and weeknight hours as needed to support out of school programming opportunities.  Position starts as soon as possible. 


This position reports to the HS Principal.


Lighthouse offers competitive wages; benefits include a comprehensive employer-contributed retirement plan, medical and dental coverage, medical and dependent care FSA, and professional development opportunities. LCPS also offers generous PTO/vacation, including approximately 6 weeks of vacation scheduled with supervisor approval and 8 sick/personal days.


People of color are strongly encouraged to apply.  

Interested candidates should submit:

  • Resume

  • Cover letter describing your interest in this exciting position and why you are an optimal fit for the Lighthouse team

  • 3 references with Name, Email, Phone Number and Title/nature of working relationship

Application submission screening and initial phone interviews will be completed on a rolling basis. In-person interviews and performance tasks will take place on-site.  

Lighthouse Community Charter Public Schools is an equal opportunity employer committed to diversity at all