Executive Assistant (Temp)
Administrative | New York, NY | Temporary
Title: Executive Assistant
Job Type: Temporary (July or August through December, exact end date TBD)
Location: New York, NY (555 W. 18th St)
We are currently seeking a Temp Executive Assistant to manage the daily office operations for a corporate department within IAC. This position requires strong organizational skills, an extremely proactive nature, resourcefulness and creative problem-solving skills with a willingness to go the extra mile to solve any issue. This assistant must anticipate the needs of these two executives and facilitate smooth operation of their offices.
This position is temporary for about 5 months from late July/early August through December 2018 to cover an employee leave of absence.
IAC (NASDAQ: IAC) is a leading media and Internet company comprised of widely known consumer brands such as Vimeo, Dictionary.com, Dotdash, The Daily Beast and Investopedia, along with ANGI Homeservices Inc. which operates HomeAdvisor and Angie’s List, and Match Group's online dating portfolio, which includes Match, Tinder, PlentyOfFish and OkCupid. The company is headquartered in New York City and has offices worldwide.
- Provide all administrative support; prioritize and delegate to meet strict deadlines.
- Coordinate and manage the executive’s heavy work and personal calendars.
- Responsible for a system of follow-up on all outstanding internal and external scheduling and miscellaneous issues.
- Determine the importance of meeting requests and schedule accordingly.
- Oversee arrangements of travel and other accommodations, including comprehensive and detailed itineraries.
- Handle heavy volume of incoming and outgoing calls, email, and mail.
- Act as liaison with all internal and external offices. Be versed in dealing and interacting with other high-level executives both internal and external to the company.
- Handle all accounts payable & expense report requests.
- Coordinate meetings, events, and organize materials for participants. Courteously greet visitors and direct them to the appropriate office/conference room.
- Interact with and direct divisional contacts and vendors.
- Provide updates and comprehensive information to the executive as needed.
- Produce general correspondences. Photocopy and fax information as needed or requested.
- Maintain accurate databases electronically and paper copies to include address books, files, and general contacts.
- Adding to and maintaining the cloud-based system that tracks the group's efforts with target companies (CRM).
- Meaningfully contributing to potential investment discovery – including, but not limited to, researching online, communicating with potential partners and targets, identifying high-value conferences and events.
- Bachelor’s degree required; minimum of 2 years previous Executive level administrative support
- Must be available and flexible for after-hours tasks, as well as periodic weekend telephone coverage.
- Fluency in Microsoft Office suite (Outlook, Word, PowerPoint, Excel).
- Communication skills must be stellar; ability to interact with individuals at all levels of the organization.
- Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
- Accuracy, thoroughness, extreme attention to detail, and efficiency.
- Ability to work in a fast-paced environment with demonstrated ability to multi-task and to juggle multiple competing tasks and demands. Need high energy and assertive nature.
- Have a failsafe method of follow up for all items.
- Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (Outlook, Word, PowerPoint, Excel.)
- Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.
- Must be able to work a Monday thru Friday, 9am to 6pm schedule.