Studio Coordinator
Administration | Los Angeles | Full Time | From $70,000 to $80,000 per year
Grimshaw is a global architecture and design studio of ideas and invention, driven by a desire to connect people to each other and the world around us. We recognize the urgency of the challenges that face our planet, and our duty to deliver architecture and design best suited for a flourishing future. Our studios are founded on analysis and exploration. We relish the challenges inherent across a wide range of work, engaging our expertise and agility to deliver lasting, meaningful design that brings value and joy to clients and users. At Grimshaw, we encourage creativity, collaboration and innovation. We want our staff to be fulfilled by their time with us as we know the key to our continuing success is working with and engaging the most talented people we can find.
Job Summary
Ensure a welcoming environment for staff and visitors while maintaining office organization and administrative support. A successful candidate will be able to demonstrate sound judgment, professionalism and discretion, while operating across all levels of the organization and managing critical priorities. Organized and experienced candidates with strong interpersonal skills are encouraged to apply.
Major Tasks
- Play a major role as the “host” of the studio. Welcome and direct visitors and clients, while ensuring studio appearance is neat and clean.
- Maintain all aspects of the studio: inventory and order supplies, keep kitchen tidy and bathrooms stocked, oversee plant upkeep, and coordinate maintenance of office equipment.
- Prepare agendas and schedules for meetings, ensuring meeting spaces or Zoom meetings are booked, and venues set up with relevant equipment and refreshments, etc.
- Collate project and office expenses monthly to for submission to the Finance department. Assist with expenses, timesheet recording and reporting. Coordinate housekeeping and trash/recycling pickup.
- Provide administrative support to the partner in charge including calendar management, planning and booking travel and itineraries, email correspondence and mail distribution.
- Plan, coordinate, and host studio events, including weekly meetings, team gatherings, holiday celebrations, client meetings, and employee engagement activities, ensuring seamless execution and a positive experience for attendees.
- Maintain records, documentation and files. Assist with archiving of project documentation.
- Perform other administrative duties as assigned.
Skills & Competencies
- Minimum of two years of previous administrative support experience, with strong attention to detail.
- Experience in professional services industry a plus.
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Professional and cooperative attitude, demeanor, and telephone manner.
- Excellent interpersonal and collaborative skills; proven ability to adapt to different styles and personalities to influence positive group outcomes.
- Flexible and adaptable in various situations and when interacting with many different stakeholders.
- Strong ability to multitask; organize and prioritize tasks including the delegation of tasks when appropriate.
- Strong written and verbal communication skills.
- Ability to provide a warm and welcoming atmosphere for staff and clients.
- Ability to self-direct and work autonomously.
Grimshaw is an equal opportunity employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, national origin, ancestry, alienage or citizenship status, age, disability or handicap, sex, gender identity, marital status, familial status, veteran status, sexual orientation or any other characteristic protected by applicable federal, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all our colleagues.