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Program Coordinator

Program Management | Santa Rosa, CA | Full Time

Job Description

About First 5

Funded through an increased tax on tobacco products, First 5 Sonoma County (F5SC) is part of a statewide voter initiative established under the California Children and Families Act of 1998 (Proposition 10). Our mission is to promote optimal child development through investments in health, early learning and family resiliency, benefiting children from prenatal to 5 years of age. First 5 Sonoma County envisions a future where all Sonoma County children thrive in healthy, supported environments. Catalysts for systemic change, we partner with school districts, community leaders, the private sector and social and healthcare agencies to develop a service system that meets community needs. By working through partners with a focus on prevention, we are able to maximize our collective impact and cost-effectiveness, and leverage community resources with federal, state and grant dollars.

Our office is located in Santa Rosa, CA. 


The Program Coordinator is responsible for ensuring community and stakeholder access to resources, information, training and events that promote and elevate the importance of early childhood development. Through ongoing engagement and support to funded partners, the Program Coordinator plays a key role in ensuring the greatest possible impact of First 5 Commission’s strategic investments in the health, resilience and well-being of Sonoma County’s children and families.

Essential Duties & Responsibilities

Program Coordinators may be assigned to specific content areas or programs. Duties may include but are not limited to the following:

Funded Program Partners

  • Support the Program Director or Project Manager to develop contractual scopes of work.
  • Support grantee delivery of scopes of work by monitoring periodic reporting, meeting with grantees and problem-solving challenges.
  • Assist grantees to modify budget and/or scope of work to support successful delivery of contracted activities.
  • Gather and disseminate relevant resources on leading practices related to grant goals.
  • Facilitate connections, program promotion and referral for all grant-related services through regular on-site visits, information sharing, and educating agency staff.

Community Resources

  • Coordinate the development, assembling and ordering of New Parent Kits with First 5 California.
  • Coordinate updating, formatting and dissemination of First 5 Sonoma County Parent Resource Guide.
  • Contribute to the development and dissemination of social media, website content and other communications mechanisms.

Stakeholder Engagement

  • Coordinate workshops and training events, including organization of logistics, speakers, materials, event promotion, etc.
  • Convene and facilitate meetings attended by a variety of stakeholders including private citizens, parents, agency staff and managers.
  • Work with staff and consultants to organize and gather community and stakeholder input through surveys, focus groups and other mechanisms.
  • Work in partnership with other agencies to improve methods for outreach to underserved populations
  • Support partner agency capacity related to services that are responsive to children and families of color and immigrant families.
  • Continually network with public and private agencies in order to promote awareness of services and interagency communication.
  • Serve on external committees, as assigned.
  • Participate in relevant local and state trainings and workshops.
  • Respond promptly to requests of internal and external clients; provide needed information, assistance, training, materials and resources.

Required Experience & Education

  • Bachelor's degree in child development, psychology, education, or related field or equivalent experience.
  • On-the-job experience promoting healthy outcomes for children and families, especially diverse populations, together with academic coursework in child development, social services or a closely related field may be substituted for a Bachelor's degree on a year-for-year basis.
  • Demonstrated ability to work with and facilitate groups of a broad array of individuals, cultures, sectors and agencies, and with private citizens, public officials, professionals and volunteers.
  • Minimum three years of experience in planning, providing or otherwise supporting services to families addressing a broad range of needs of children, youth and/or parents.
  • Bilingual/fluent (written and spoken) in Spanish and English preferred

Required Knowledge, Skills & Abilities

  • Knowledge of child development, health, and early learning preferred.
  • Knowledge of education and human services delivery systems.
  • Knowledge of leading practices specific to grant goals and objectives.
  • Proficient use of technology, including Microsoft Office Suite, email and internet technology.
  • Proficiency with basic office methods, practices and procedures.
  • Experience & knowledge of social justice issues, particularly child poverty, opportunity gap, racial and economic disparity.
  • Ability to work well in collaborative and inter-agency teams
  • Ability to communicate complex concepts to a variety of audiences in clear, positive, and collaborative manner, both written and verbal.
  • Plan, organize and prioritize own work to meet deadlines and accomplish assigned tasks within established timelines including maintaining accurate records and files.
  • Ability to independently perform tasks in an efficient and prescribed manner.
  • Increase skills and knowledge related to specific grant goals and objectives.
  • Applies ongoing self-reflection and is flexible and receptive to change.
  • Applies principles, techniques and procedures required for effective job performance.
  • Accepts and integrates feedback to improve performance.

Physical Requirements & Work Environment

  • Regularly required to talk and hear, stand, walk, bend, kneel, and crouch.
  • Work is occasionally physical, requiring setting up for meetings, lifting or carrying cumbersome materials of up to 25 pounds, e.g., easels, flip charts, refreshments, brochures, etc.
  • Frequent travel within Sonoma County to for meetings and grantee site visits. Occasional travel outside the county for conferences/training.
  • Possession of a valid California Driver’s License and appropriate insurance.

Benefits & Perks

First 5 Sonoma County offers a competitive, comprehensive benefits package including medical, dental, vision, life, and disability. Other perks include generous paid time off, holiday pay, a 9/80 work schedule, and a family-friendly workplace policy.

To Apply

Each qualified candidate is invited to submit a resume and cover letter explaining why they would be an excellent fit for the Program Coordinator position and First 5 Sonoma County.