Human Resources Coordinator

About First 5

First 5 Sonoma County is an independent public agency, established under the California Children and Families Act of 1998 (Proposition 10) which funded a local First 5 Commission in every California county to build integrated and comprehensive systems of support for children, prenatal to five years. Through a voter-approved tobacco tax, First 5 promotes optimal child development through investments in health, early learning and family resiliency. Catalysts for systemic change, First 5 Sonoma County partners with school districts, the early care and education sector, the health care system, community leaders, the private sector and social service agencies. By working through partners with a focus on prevention, we are able to maximize our collective impact and cost-effectiveness, and leverage community resources with federal, state and grant dollars.

Summary

Under the supervision of the Operations & Finance Director, the Human Resource Coordinator will support, manage and coordinate the day-to-day Human Resource functions for First 5 Sonoma County. The HR Coordinator will perform routine tasks required to administer and execute human resource programs, including but not limited to compensation, benefits, and leave; documentation of disciplinary matters, disputes and investigations; management of performance evaluation documentation; supporting employee productivity, recognition, and morale; compliance with occupational health and safety laws; and professional training and development for staff.

Essential Duties & Responsibilities

Duties may include but are not limited to the following:

Human Resources

• Assist hiring managers to facilitate the recruitment and hiring of qualified applicants for open positions including gleaning an understanding of required skills and competencies, posting openings and tracking candidates, organizing and coordinating interviews and extending job offers
• Assist in the implementation of new hire orientations and employee recognition programs
• Assist with employment-related inquiries from applicants, employees, and managers.
• Act as a point of contact for basic employee questions about HR policies and procedures
• Exercising sound judgment related to referring complex and/or sensitive matters to the appropriate staff.
• Maintain compliance with federal, state, and local employment laws and regulations; recommend best practices; review policies and practices to maintain compliance.
• Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law
• Process biweekly payroll; calculate program expenses based on employee timesheet allocations; inputs payroll journal entries into fund accounting software.
• Assist with group benefits administration, including enrollment, compliance testing, COBRA, and internal customer service support
• Assist with safety related training and worker’s compensation claims & return-to-work program
• Assist with appropriate communication and correspondence on leaves of absence
• Coordinate Garnishments, Levies, Unemployment, and Subpoenas with Payroll Department
• Assist with on-boarding new hire employees
• Assist with required paperwork for off-boarding terminated employees
• Work with management to renew employee benefit contracts.
• In partnership with management, conduct an annual review of the employee handbook and make recommendations for revision.
• Perform other duties as assigned.

Office and Records Management

• Maintain employment records through personnel files and data base
• Review, track, and document employee compliance with mandatory and non-mandatory training, continuing education, and performance reviews. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications

Required/Preferred Experience & Education

Any combination of training and experience that would provide the required knowledge, skills and abilities in qualifying:

• At least one year of human resource coordinator experience required
• Bachelor’s degree in Human Resources, Business Administration, or related field preferred

Required Knowledge, Skills & Abilities

• Must be able to maintain the confidentiality, sensitivity, and security of information.
• Impeccable attention to detail and accuracy, with a strategic, resourceful way of solving problems
• Exceptional written and verbal communication skills. Bilingual Spanish/English is very helpful.
• Strong Excel abilities
• Excellent listening skills
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Thorough knowledge of employment related laws and regulations
• Excellent interpersonal, negotiation, and conflict resolution skills
• Excellent time management skills with a proven ability to meet deadlines
• Ability to act with integrity, professionalism and confidentiality
• Proficiency in use of technology, including Microsoft Office Suite, email and internet

Preferred Knowledge, Skills & Abilities

• SHRM-Certified Professional credential a plus

Physical and Sensory Requirements:

The physical demands and work environment described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Mobility to work in a standard office environment and attend off-site meetings; mobility and manual dexterity to use standard office equipment and handle documents; vision to read handwritten and printed materials and a computer screen; hearing and speech to communicate in person and by telephone.
• Mobility, flexibility, gross body coordination, and dexterity sufficient to stand, sit, walk, stoop, reach, bend, twist, and turn
• Ability to frequently lift and/or move up to 25 pounds, and occasionally move up to 50 pounds
• Ability to sit for extended periods of time.

Work Environment

• This job primary operates in a professional office environment.
• Hybrid after probation period (a combination of remote and in-office work)

Benefits:

We offer a competitive, comprehensive benefits package including medical, dental, vision, life, and disability. Other perks include generous paid time off, holiday pay, a 9/80 work schedule, and a family-friendly workplace policy. This is an opportunity to work with a dynamic team with the great purpose of supporting the community to give children age 0 to 5 the best start possible.

How to Apply:

If you meet these requirements and are ready to embark on an exciting new career opportunity, we’d like to hear from you! We ask all applicants to include a cover letter with their application. Must be a California resident.

First 5 Sonoma is an Equal Opportunity Employer and considers all qualified applicants regardless of race, gender, color, religion, national origin, age, sexual orientation, gender identity, disability, veteran status, or other classification protected by law.