Assistant Director of Advising (Internal Posting Only)
Student Services | North East, MD | Full Time
About Us:
Founded in 1968 to meet the post-secondary and continuing education needs of Cecil County residents, Cecil College has been serving the community and shaping its future for more than 50 years. The College is governed by a Board of Trustees appointed by the governor. The College’s fifth president, Dr. Mary Way Bolt, reports directly to the Board of Trustees.
Cecil College is centrally located in Maryland’s most northeastern county, just one half mile from Interstate 95. It is easily accessible from Philadelphia and Baltimore, as well as from Wilmington, Delaware.
With a diverse student population, Cecil College enrolls approximately 2,500 credit students and 3,400 non-credit students. Cecil offers associate degrees, certificate programs and non-credit classes. Cecil offers a variety of associate degree and certificate programs.
Through its open admissions policy, Cecil College provides learning opportunities for all who have the desire and ability to benefit from its courses and programs, regardless of age, gender, ethnic origin, sexual orientation, disability, or socioeconomic status.
Employees of Cecil College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia, or the District of Columbia.
Applicants must be currently authorized to work in the US, as the College does not offer Visa sponsorships.
GENERAL RESPONSIBILITIES:
The Assistant Director of Advising has responsibilities for advisement include assisting students with educational and career goals by way of individual and group advisement sessions; working in collaboration with faculty to maximize curricular connections and opportunities for educational advancement; building and sustaining quality relationships with advisees; and helping to facilitate students’ transition into four-year baccalaureate programs and beyond. In addition to maintaining an advisee caseload, the Assistant Director serves as the advising liaison with the Informational Technology team on all technology programs, processes, and updates and is the lead for advisement functions in the Enterprise Recourse Planning system. The Assistant Director also oversees the administration and follow-up for “Care and Concern” reports in the Maxient system. The Assistant Director oversees all written communications and updates regarding advising on both the internal and external website and in marketing materials.
This position is eligible for telework per the Telework Policy.
ESSENTIAL DUTIES:
- Provide individual academic advising sessions to degree and non-degree seeking students that are included on the list of designated advisees.
- Serve as Technology Lead for all information technology systems used by advising staff.
- Provide written content on advising for external and internal websites, the College Catalog, and all marketing materials and ensure that information is current
- Serve as the advisor representative on the Graduation committee.
- Serve as the standing member on the college wide ADA committee.
- Monitor and follow up on all “Care and Concern” referrals in Maxient.
- Serve as the lead for the developmental education placement process and follow-up with faculty, students, and the Academic Success Center.
- Provide follow-up advising sessions with designated advisees to ensure that students register in a timely manner for each semester.
- Communicate academic standards and policies to students to assist them in a proactive manner throughout their enrollment.
- Collaborate with representatives from the credit faculty and continuing education to ensure that a current knowledge base of program requirements and changes is maintained.
- Advance the College’s Completion efforts by assisting students with identifying a clear pathway to graduation, transfer, and subsequent employment.
- Provide advisee follow-up in response to faculty feedback provided through the Academic Monitoring system.
- Provide routine coverage in the advising area to assist students in meeting their educational, transfer, and career goals.
- Participate and support annual programs that serve the advising needs of students to include student orientation, open houses, information nights, college visits and retention workshops.
- Access student information using the ERP software and participate in training sessions related to upgrades of the ERP.
- Maintain advising files on student advisees.
- Attend advising staff meetings and work on divisional projects as necessary.
- Represent concerns to the Director of Advising.
- Supervise part-time work study students and part-time staff that are hired within Advising department.
OTHER RELATED DUTIES:
- Participates on internal and external committees, as requested.
- Handles other related duties as assigned.
REQUIREMENTS:
Education: Master’s degree required in related field.
Experience: Five years’ experience in progressively responsible professional roles within higher education. Preference will be given to individuals who have worked in a community college setting. Experience working with early college and/or dual enrollment programs is preferred.
Skills/Training: Strong skills in advisement, project management, and statistical analysis are required in addition to knowledge and understanding of dual enrollment and the regulations guiding early enrollment. The ability to coordinate multiple administrative tasks and to interpret academic policy and procedures is required.
Proficiencies: Evidence of strong verbal and written communication, organizational, and accuracy skills are a must. Experience working with software applications such as Word, Excel, Access, and an integrated student information system.
Scheduling: Varied work schedule during critical periods sometimes requiring evening, Saturday, and Sunday work hours dependent on the needs of special events. Due to the need of interaction with students, employees, and the college community this position requires in-person presence. This position is eligible for telework per the Telework Policy. \
Other Requirements: Requires ability to work under pressure to meet deadlines and handle high volumes of student demands.
Physical Demands: This position classifies the physical exertion requirements as sedentary work involving lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally, and other sedentary criteria are met.
Work Environment: Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as office or meeting and training rooms, e.g., use of safe workplace practices with office equipment, avoidance trips and falls, and observance of fire and building safety regulations and traffic signals when driving.
Posted on 11/11/24.
General Benefits:
Cecil College offers full-time employees a comprehensive benefit package offering medical, dental and vision coverage for employee and eligible dependents; generous annual, sick and personal leave; 19 paid holidays; tuition assistance and tuition waiver based on eligibility guidelines; opportunity to enroll in retirement accounts (403B or Maryland State Retirement System based on eligibility guidelines); voluntary retirement account with TIAA or Fidelity, employee paid short term disability, employer provided basic life insurance and accidental death insurance, and employee paid voluntary life insurance, access to Fitness Center, and library. For more information Employee Benefits | Cecil College
Based upon the budgeted hours of a position, contribution to the Maryland State Retirement Pension System may be required.
*We are committed to ensuring equal opportunity and non-discrimination in all hiring and employment practices. Cecil College will not discriminate against any individual by reason of race, color, national origin, ancestry, age, religion, disability, sex, sexual orientation, gender identity and expression, genetic status, genetic information, veteran status or any other status protected by federal, state or local laws.