Internal Application: Legal Specialist I
Prosecuting Attorney | Caldwell, ID | Full Time
Compensation: $29,225 - $39,314 Annually ($14.05 - $18.90 Hourly) DOE
Application Period Ends: 10/27/2020 5:00 p.m. MST
General Statement of Duties
Provides reception and customer services for personal and telephone contacts; performs secretarial or office duties to support the functions of the Prosecuting Attorney’s Office; assists the elected Prosecuting Attorney in performing all of the statutory and constitutional functions of the Office; performs related work as required.
This is a support position that provides professional reception and office duties to support the Prosecuting Attorney’s office. Duties include responding to personal and telephone questions; logging relevant calls for cases; preparing daily and weekly calendars; processing mail; and maintaining case management systems. The job requires excellent customer service skills, multi-tasking and organizational competence, and some knowledge of legal terminology and court proceedings. The position requires ability to deal with challenging customer service situations. The work is performed under the direct supervision of the Administrative Supervisor or Assistant Administrative Supervisor. The principal duties of this class are performed in a general office environment.
Positions within the Class:
Legal Specialist I is an entry level position. Employees assigned to this level typically have less than one year experience.
Legal Specialist II is a position requiring one or more years’ experience. Employees assigned to this level are able to work independently, require less supervision and may be tasked to assist Legal Secretaries as needed.
Examples of Work (Illustrative Only)
Essential Duties and Responsibilities (depending on position assignment):
- Works closely with supervisors and attorneys to ensure case needs are met correctly, accurately and on schedule;
- Answers and screens in-coming calls; fields and directs all levels of legal questions, referring to supervisors or attorneys as necessary; connects calls to appropriate parties;
- Provides information regarding subpoenas, court events, etc.;
- Receives, logs and distributes incoming mail/faxes, court documents; routes to appropriate staff assigned to respective cases;
- Files documents with the court and distributes all in-house documents;
- Organizes and prepares daily and weekly calendars;
- Issue electronic and paper subpoenas, performing data entry for served and non-served subpoenas;
- Update call off message line daily;
- Return and log Search Warrants;
- Maintains case management systems including electronic and paper files;
- Operates standard office equipment, a personal computer, and operates and maintains specialized office and case data entry and tracking systems, and related equipment;
- Performs all work duties and activities in accordance with County and Department policies, procedures, and safety practices.
Other Duties and Responsibilities
- Performs other related duties as required.
Knowledge, Skills and Abilities
- Professional office protocols and related customer services;
- Prosecuting Attorney Office structure and assignment to correctly route calls and documents;
- Court and County structure and department responsibilities to field and direct inquiries;
- Confidential information;
- Operation of standard office equipment, including a personal computer and job-related software;
- Legal office and court proceedings;
- Department and County policies and procedures.
- Work cooperatively and constructively with management, co-workers and members of the public to provide public service of the highest quality and quantity;
- Address and resolve difficult and challenging situations, both in person and over the telephone;
- Provide professional customer services to co-workers, the public, court personnel, and law enforcement, County Elected Officials and personnel;
- Perform support duties involving legal terminology and format;
- Operate standard office equipment, a personal computer using program applications appropriate to assigned duties;
- Maintain confidentiality of information and records prepared and processed;
- Respond appropriately to public inquiries and provide professional customer service;
- Maintain records efficiently and accurately and to research and prepare clear and concise reports;
- Establish and maintain effective working relationships with other County employees, supervisory personnel, local elected officials, and the public, under sometimes stressful conditions;
- Communicate effectively both orally and in writing;
- Work independently, with infrequent and unstructured supervision;
- Cross-train into other Department specializations to offer assistance and support as needed;
- Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks in a timely manner;
- Perform time management and scheduling functions, meet deadlines, and set project priorities;
- Use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions.
Acceptable Experience and Training
- High school diploma or GED equivalency required and advanced office, business, or secretarial training preferred; and
- One (1) year experience in a legal services environment is preferred; or
- Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.
- Must successfully complete a background investigation through the National Crime Information Center (NCIC).
Essential Physical Abilities
- Sufficient clarity of speech and hearing, with or without reasonable accommodation, which permits the employee to discern verbal instructions and communicate effectively on the telephone and in person;
- Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and review and prepare a variety of written and text materials, file them in a prescribed order, and organize documents and materials;
- Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate a personal computer and other office equipment and file documents;
- Sufficient personal mobility, agility, strength, and physical reflexes, with or without reasonable accommodation, which permits the employee to work at a keyboard for an extended period of time, to reach, stoop, bend and stretch in filing materials, lift up to 25 pounds, and work in an office environment.
Canyon County is an Equal Opportunity Employer. Employment decisions related to recruitment and selection are made without regard to race, color, religion, sex, national origin, age, disability or genetics.