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University Recruiting Coordinator *

Talent Acquisition | Pleasanton, CA | Full Time, Contract, and Temporary

Job Description

University Recruiting Coordinator 1279 *

Seeking a motivated, energetic and organized individual for a University Recruiting Coordinator. The University Recruiting Coordinator will coordinate interviews between candidates and hiring managers and interview teams for entry-level roles at the company. This includes partnering with career centers at campuses we actively recruit at to schedule on-campus interviews, scheduling phone screens and coordinating onsite interviews at headquarters and offsite interviews at our remote offices across the US. Most onsite interviews will consist of Final Round Interview Days which take place on Fridays during the college recruiting season, between September through May. Final Round Interviews involve scheduling batch interviews with an average of 30-35 candidates interviewing for a variety of roles, as well as facilitating all interviews, presentations, lunch and social on the day of. In this role, you will partner with the current University Recruiting Coordinators to plan and execute onsite University Recruiting events for our new college grads, including but not limited to executive talks featuring leaders from the company, networking events, Tech Treks, etc.


  • Facilitate the interview experience in an organized and high-touch manner with a strong emphasis on providing an exceptional candidate and customer experience
  • Schedule and confirm on-campus interviews
  • Coordinate and facilitate onsite and remote interviews
  • Confirm candidate interview dates with the recruiter
  • Schedule and confirm candidate interview schedules, coordinate with the hiring manager and interview panels
  • Schedule and confirm candidate travel and hotel accommodations
  • Reserve conference rooms, manage candidate in company recruiting
  • Process and track candidate expense reports
  • Execute offer letters
  • Facilitate the onboarding process in the company 
  • Enter and maintain the integrity of data in our ATS and various tracking documents
  • Send candidate company Employment application through Echo Sign to complete and sign. Review of Employment Application for any red flags.
  • Disposition candidates in company Recruiting
  • Plan and Execute Onsite Events
  • Includes logistics such as; budget, space, supplies, food, invites
  • Provide support for on-campus recruiting events
  • Contribute to various team and individual recruiting projects as needed
  • Make process recommendations to achieve operational excellence 


  • Bachelor's degree
  • Proficient in Microsoft Office Suite (Outlook, Excel, Google Docs) 
  • University recruiting or HR experience a plus
  • Experience with ATS a plus
  • Excellent communication and organizational skills
  • Multitasking
  • Decisionmaking skills

$25 per hour                Pleasanton, CA                 12 Month Assignment