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Director of Office Operations and Facilities

Business Services | New York, NY | Full Time

Job Description

Introduction to ASCAP:

The American Society of Composers, Authors and Publishers (ASCAP) is a professional membership organization of songwriters, composers and music publishers of every kind of music. ASCAP's mission is to license and promote the music of its members and foreign affiliates, obtain fair compensation for the public performance of their works and to distribute the royalties that it collects based upon those performances. ASCAP members write the world's best-loved music and ASCAP has pioneered the efficient licensing of that music to hundreds of thousands of enterprises who use it to add value to their business - from bars, restaurants and retail, to radio, TV and cable, to Internet, mobile services and more. The ASCAP license offers an efficient solution for businesses to legally perform ASCAP music while respecting the right of songwriters and composers to be paid fairly. With over 830,000 members representing more than 16 million copyrighted works, ASCAP is the worldwide leader in performance royalties, service and advocacy for songwriters and composers, and the only American performing rights organization (PRO) owned and governed by its writer and publisher members. www.ascap.com


Job Overview: 

Oversee Facilities, Procurement, Security, Fire Safety, Mailroom, Onsite Event Setups and Food Services, Rent Reconciliation and budget planning for ASCAP’s Facilities Budget. 

 

Responsibilities:

  • Manage general facility services, such as air conditioning and heat, lighting, plumbing, electrical installations
  • Review and approve invoices for products and services used by ASCAP except for IT hardware and software
  • Manage facilities general budget and monthly rent reconciliation
  • Manage the mailroom with their responsibilities such as mail distribution and messenger services
  • Procurement of office furniture, and office, janitorial and construction supplies
  • Responsible for archiving, paper shredding and scanning of ASCAP files
  • Support all ASCAP locations facilities management as needed
  • Coordinate with departments to manage onsite event setups and food service for events and meetings
  • Oversee Housekeeper in cleaning and coffee making
  • Oversee our security staff and fire safety wardens
  • Coordinate moves of employees and or departments
  • Support our Senior Management as needed
  • Manage day to day relationship and coordination with building management

 

Knowledge & Experience: 

 

  • Minimum 7 years experience in Facilities and Procurement
  • Experience in contract negotiations
  • Strong customer-focus
  • Excellent written and verbal communication skills
  • Management experience
  • Bachelor’s degree required

 

ASCAP is an equal opportunity employer. All ASCAP employment decisions are made on the basis of individual qualifications and performance and not on the basis of race, national origin, ethnicity, sex, age, marital status, sexual orientation or preference, gender identity, genetic information, disability, handicap, color, creed, religion, veteran status, or any characteristic protected by applicable federal, state or local laws.