Procurement Coordinator

Reports To: Purchasing Manager

Location: Novato, CA (Hybrid – MTW in office)

Are you ready to combine your passion for wine and entrepreneurship to join one of the fastest growing wine companies in the world?

About Us:

WX Brands and Bread & Butter Wines has taken the wine industry by….not overthinking it.

• #2 fastest growing wine brand in the US (premium price segment) with the #1 Pinot Noir
• 6X consecutive Impact Magazine Hot Brand Winner
• #1 US Brand in Canada
• Fastest growing brand in the UK, #2 US Brand in Sweden, and #1 Pinot Noir in Norway

The results speak for themselves!

With offices located in Novato, CA and London, WX offers a unique working environment, with the fast pace of an entrepreneurial start-up and the down-to-earth atmosphere found in the Northern California wine industry. We seek people who are passionate about making a difference in the industry and their careers.

WX Brands is ranked the 13th largest wine company in the U.S. In 2021, 2022 & 2023, WX Brands was named by North Bay Business Journal as one of the best places to work.

Position Summary

We’re looking for a special person to help assist the Procurement Team at WX Brands. Reporting to the Purchasing Manager, the Procurement Coordinator will serve as a key supporter within the Purchasing department.

Essential Duties and Responsibilities:

• Sourcing dry goods (within parameters defined by manager)

• Data upkeep to contribute to material requisition planning (MRP) process

• Create and maintain bill of materials

• Responsible for the creation of dry good part code

• Create and maintain assembly orders for upcoming bottlings

• Responsible for creating and sending dry goods requests for proposals (RFPs) to all vendors, calculating quantities, delivery dates, delivery location and purchase order (PO) numbers.

• Running MRP reports

• Identify quantity and timing for purchasing wine packaging based on long range bottling plan

• Preparing and processing purchase orders for all dry goods materials, monitoring inventory levels and determining purchase needs

• Make sure all information on order acknowledgments and sales orders (OAs/SOs) match POs

• Maintain PO tracking document

• Prepare fixed asset forms

• Update POs after bottling changes

• Monthly PO clean up

• Maintain dry goods delivery timing by tracking shipment/transfers and final delivery. Using Open PO report in NAV

• Manage daily dry goods logistics/transfers between facilities and reconciling bill of landing (BOLs)/transfers for WX bottling

• Assist with material use up program

• Attend meetings with vendors

• Perform required administrative tasks; prepare required reports and correspondence

• Create and distribute bottling pack specs

• Assist Purchasing Manager with all related tasks

• Building and maintaining positive, long-term supplier relations

• Occasional travel to other facilities

• Other duties as assigned

Experience:

· Skilled with MS Word and PowerPoint

· Strong Excel skills

· Strong organizational skills, problem-solving, analytical skills, and attention to detail

· MRP experience a plus

· NAV and JDE

Position Requirements:

• BA Degree or equivalent experience

• Able to work independently with minimal supervision

• 2+ years of experience

• Valid CA driver’s license

WX Brands’ Core Values

WORK WITH FIRE & HUSTLE – Works with a sense of urgency. Takes ownership & does whatever it takes. Works hard & play hard. Celebrates successes.

KNOW YOUR STUFF – Gets it right the first time. Learns from mistakes. Is an expert in their field. Listens & learns from others.

LASER FOCUS – Understands & believes in the WX Vision. Behaves consistently, and in alignment, with our goals. Achieves more by doing less.

SELF STARTER – Ability to complete projects independently and with a spirit of urgency; manage multiple priority projects at once; demonstrate flexibility as priorities change.

VALUE & SUPPORT EACH OTHER – Works collaboratively as a team. Treats others with respect. Champions all forms of diversity.

Perks:

WX offers a competitive benefits package including PTO starting at 19 days per year plus employee pricing on our amazing products! We offer an entrepreneurial environment that promotes career growth by leaps and bounds while being part of a team-oriented environment that knows how to have fun!

You can find out more by visiting our website: www.wxbrands.com