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Marketing Assistant

Marketing | Novato, CA | Full Time

Job Description

Marketing Assistant

About WX

Founded in 1999, WX is a privately-owned company that develops exclusive brands of wine, beer, and spirits for retailers around the world, as well as has a portfolio of National Brands that are sold across the U.S. and in select countries around the world. WX has offices in Novato, CA and London. 

For more information, please visit:


The Marketing Assistant is responsible for National Account Marketing & Sales Support, Public Relations Management, and acts as our Marketing & Creative Team’s Financial Administrator as well as overall manager of our department’s administrative duties.   This is a key entry-level role in our Marketing team!

Primary Responsibilities:

  • Provide support with sales meeting preparation, including preparing sales presentations, sell sheets, new item set-up and launch decks, and ad hoc sales support as needed
  • Performs administrative responsibilities including taking notes during meetings, following up on deliverables, and maintaining excellent file management/organization
  • Regional Wine & Beer Team marketing & sales support
  • Proofread & edit copy developed for websites, wine label back copy, and sell sheets, etc.
  • Handles all wine & spirits competition and wine publication tasting submissions
  • Maintains the brand database (account, SKU, vintage, etc.) and competition award tracker
  • Wine event coordination and on-site assistance at events, as needed
  • Oversees all expenses and invoice processing for National Account marketing
  • Handles all customer service calls/emails for all National Account wine, beer, and spirits brands
  • Oversees all sample logistics for the National Account sales team
  • Manages ordering and processing all point-of-sale & fulfillment for the National Account team
  • Creative Team’s financial administrative support
  • Maintains and develops vendor relationships
  • Other duties and responsibilities as assigned


  • Bachelor’s Degree or equivalent work experience plus 1-2 years of Administrative/Office experience
  • Wine/beverage alcohol industry experience preferred
  • Exceptional time-management skills in a fast-paced environment
  • Ability to anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations
  • Must be independent, a self-starter, energetic, flexible, and motivated
  • Highly organized and deadline driven while maintaining precise attention to detail
  • Effective problem solving, analytical, and decision making skills
  • Must be proficient or have advanced PC skills with Excel, PowerPoint, Word, and Outlook
  • Experience preparing professional business correspondence via email
  • Must be a team player who has professional interpersonal, telephone and presentation skills
    • Flexible schedule required; some work may include weekends, nights, and travel with overnight stays
    • Possess valid driver’s license and is able to commute daily (Monday – Friday) to Novato, CA in Marin County
  • Must be legally authorized to work in the United States
  • Ability to lift up to 45 lbs.


  • WX offers a competitive benefits package including PTO starting at 19 days per year. We offer an entrepreneurial environment that promotes career growth by leaps and bounds while being part of a team-oriented environment that knows how to have fun!